Administrative Assistant 50% / CDD for 6 Month

Job description

• Various administrative tasks (calendar management, organizing meetings / events, etc.)
• You are in charge of the administration of the Purchase Orders process
• Act as point of contact for various queries from different internal and external stakeholders
• General administrative tasks, organizing meetings and events.
• Prepare and proofread a wide variety of documentation including communications, correspondence, presentations, memos, newsletters etc.
• Transcribe, prepare and format meeting minutes for management meetings.
• Replacement of other administrative assistants and receptionists (back up).
• Sending / handling of offers, contracts authorization requests etc. and follow-up.
• Prepare Domestic and International shipments.

Profile

Professional requirements

• Commercial education (min. E-Profile of Swiss education level)
• You are flexible and a good team player
• Ability to work accurately and effectively under pressure and to prioritize workload
• You have strong skills to accurately complete tasks assignments & responsibilities in timely manner and also demonstrate a high level of initiative and be proactive
• You display very good organizational skills, show initiative and like to take on responsibility
• You show a great degree of customer orientation, have an open mind, are flexible and you have the ability to work independently in a fast paced office environment
• You are discrete and trustworthy
• Good knowledge of MS Office

Languages

• Good communication skills (German, French and English written and spoken)