Administrative Assistant (80-100%)

☞ SICPA

View: 187

Update day: 24-04-2024

Location: Prilly Vaud VD

Category: Administrative / Clerical / Assistant

Industry: Information Technology Services

Position: Associate

Job type: Full-time

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Job content

To support our Digital services and solutions business unit, we are looking for an: ADMINISTRATIVE ASSISTANT (80-100%)

ROLE

Provide administrative support to our Digital services and solutions team including :

  • Manage agendas and arrange meetings with internal and external stakeholders
  • Filter incoming correspondence and highlight priorities
  • Ensure high-quality written correspondence and presentations both in French and English
  • Manage the contacts database and ensure data is filled in properly in the CRM
  • Arrange travels, visas, hotels and local transportation for the full team
  • Process invoices, expense claims and liaise with accounts department for payments follow up
  • Ensure high-level reception of visitors and organize logistics (incl. meeting rooms, videoconference, catering, announcements, invitations)

PROFILE

  • Degree in administration, commerce, languages or equivalent; additional qualification as an administrative assistant is a plus
  • Demonstrated assistant experience with exposure in international fast paced work environments
  • Reliable, organized, committed, autonomous, flexible with strong ability to prioritize tasks
  • Proactive with excellent written and verbal communication skills and a very high sense of confidentiality in the role
  • Strong user experience with the MS Office suite. Knowledge of SAP, Concur, Salesforce would be an advantage
  • Experience assisting engineering or IT teams would be a plus
  • Fluent in English and French

JOIN US!

  • Our success comes from our highly skilled and talented employees.
  • Respectful entrepreneurship and long-term vision are key for success.
  • Our people contribute to a more secure world.
  • Diversity at all levels of an organization is a strength.

We offer an exciting and challenging role, with great potential for personal development within a unique organization in a fascinating and fast-growing industry. Your file will be handled with upmost confidentiality and discretion.

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Deadline: 08-06-2024

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