Administrative Assistant
View: 187
Update day: 03-04-2024
Location: Le Grand-Saconnex Genève GE
Category: Accounting / Auditing Administrative / Clerical / Assistant Finance / Bank / Stock Information Technology Officer Sales Transport / Logistics / Warehouse
Industry:
Job type: Temps plein
Salary: 40 000 CHF - 45 000 CHF par an
Job content
At Major Trading our success depends on our people, productivity, and procedures. This unique role will not be suited to all. The right person must have a combination of skills that will ensure they have administrative competence, combined with with the ability to turn their hand to different disciplines as they arise.
The person will be actively involved in the running of a small office working in cutting and supplying gemstones for watches and fine jewellery.
I am looking for someone who will ultimately need to wear several hats, work in a small team and work with other offices around the world.
Stock Management
Ensure accurate records are kept of what is in the office and what merchandise is in
the office at any given time
Keep accurate records of how goods entered the office and how they left, with any
difference amounting to the sale of stock position of that item
Quality control stones that come into the office for order before being sent to clients
to ensure the right standards are being maintained
Photograph stones that come into the office accurately, for communications purposes
Managing inventory on our stock management system (to be trained).
Regular stock control and stock take.
Customer Care
Establishing and maintaining contact with existing and new clients
Always maintain a helpful and positive manner to clients that call the office.
Administration
Prepare invoices for customers
Bank reconciliation
Debtor and Creditor reconciliation
Preparation of figures for accountant
Invoicing
Preparing papers for the accountant
Order Management
Ability to receive orders and communicate them to the correct people
Track the progress of orders and whether they are on schedule
Manage communication between factory, internal admin and customers
Quality Control
Checking goods arriving to the office match those ordered
Measure stones accurately
Look at colour and judge whether it matches colour ordered
Check purity of stones to see if they match quality ordered.
Communicate any issues discovered before shipping stones to client
Product Photography
Take simple, in focus images of stones using a mobile phone.
Transmit those images to for communications purposes.
Shipping
Handling the necessary facets of shipping administration to facilitate a smooth,
timely shipping process.
Managing the import of merchandise into the office. Ensuring goods are received in
a timely manner by communicating with the supplier and relevant shipping
companies
Managing the export, or transport of goods from the office, whether inner city,
intercity, or internationally.
Ensuring correct paperwork and procedures respected for both import and export
Package goods in a safe and efficient manner to protect merchandise being shipped
Admin/Accounting
Keeping files and papers stored and organised in an efficient manner
Issuing Invoices
Checking with the bank to see who has paid and following up with late payee
Communication
Communication both with team members and customers and suppliers
Effective communication on projects and enquiries at all times with people involved
on that project
Maintaining timely communications and follow up
Job Type: Full-time
Salary: CHF40,000.00 - CHF45,000.00 per year
Benefits:
- Employee discount
Schedule:
- Monday to Friday
Application Question(s):
- All applications MUST be submitted in English. Is your CV and Cover Letter in English?
Experience:
- Administrative: 3 years (Required)
- Bookkeeping: 1 year (Preferred)
Language:
- English fluently (Required)
Application Deadline: 19/03/2022
Expected Start Date: 01/04/2022
Deadline: 18-05-2024
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