Administrative Assistant

☞ Ecole Internationale De Genève

View: 138

Update day: 21-03-2024

Location: Zürich Zürich ZH

Category: Administrative / Clerical / Assistant

Industry: Information Services

Job type: Full-time

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Job content

To Complete Our Team, We Are Looking For a

Administrative Assistant

Full-time – 40 Hour(s)

Job Purpose

Responsibilities
  • Work on all administrative aspects of the administrative office of the Secondary school.
Main Accountabilities
  • Provide students direction and support
  • Be approachable and available to support students in need through a caring personality
  • Participate in the admission of students if necessary (creation and updating of student data).
  • Acting directly with students, parents and teachers to prevent incidents and check anomalies (e.g. emergency cards data missing).
  • Create electronic files for all new students and keep them updated, adding academic reports and other additional reports
  • Prepare reports and transcripts for parents
  • Work on timetabling
Ensure up to date and functional technology
  • Organise the systems and maintain an accurate and up-to-date database.
  • Maintain the replacement list of teachers in the database.
  • Update our databases and systems
  • Publish and update school calendars, internally and externally
Manage communications and building relationships
  • Support with organisation of school events: parent teacher conferences, graduation ceremonies, pedagogical days etc
Support the organisational structure
  • Duties may include a variety of administrative tasks, word processing, creating spreadsheets, reports and presentations
  • May assist with overflow work from school office manager
  • Handle correspondence (letters, emails, etc.) of the school.
  • Support with students admissions files
  • Participate in the preparation of documents, texts for publication in the various newsletters and emails.
  • Carry out translations for the department.
  • Ensure the booking and logistics of the room as required (including setting up, ordering refreshments, etc.)
  • Order equipment for the department and track orders
  • Assist the Guidance Counselling Team with transcripts
Candidate Requirements
  • Higher school / Technical diploma in a relevant field
  • Between 2-4 years of work experience as an administrative assistant
  • Bilingual French/English. Other languages an asset
  • Caring personality who enjoys working with young adults
  • Good teamwork and active listening skills.
  • Flexibility and adaptability
  • Strong IT skills
  • Excellent organizational skills in order to increase department’s performance
  • Able to work autonomously, review work and provide feedback
  • Self-reflective and able to solve complex problems
  • Experience in support with budget and accounting
  • Previous experience in an IB school an asset
Candidates are requested to apply online attaching their CV , three references (one of which must be from their current or most recent employer, who can be contacted should the candidate be selected for an interview), and a covering letter. The application must be addressed to Mr Jamie Williams, International School of Geneva, Campus des Nations Campus by 8th April 2022 mentioning the reference number 430 263.

Apply Online

The International School of Geneva values and encourages diversity among its staff. As such, we welcome applications from candidates with a wide range of backgrounds and experience. The School is seriously committed to safeguarding and promoting the welfare of children.

All successful candidates will be subject to rigorous conduct and child protection checks appropriate to their position, including prior checks with their previous employers and the authorities.

Job originally posted on GrabJobs. If you need to report this job please contact GrabJobs
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Deadline: 05-05-2024

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