Administrative assistant

☞ Bristol Myers Squibb

View: 166

Update day: 21-03-2024

Location: Boudry Neuchâtel NE

Category: Administrative / Clerical / Assistant

Industry: Pharmaceutical Manufacturing

Position: Entry level

Job type: Full-time

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Job content

At Bristol Myers Squibb, we are inspired by a single vision – transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.Role DescriptionResponsibilities include:
  • Perform administrative functions, including but not limited to proactive calendar management, organizing on site and remote meetings, travel arrangements, preparing T&E reports, creation of purchase orders, requisition of supplies
  • Support manager and the team to navigate various administrative systems and databases in compliance with applicable procedures
  • Supports manager in researching inquiries and tracking and interpreting data from various databases
  • Support manager and team as needed for finalizing/formatting various presentations
  • Coordinates receipt, appropriate signature and return of (para)legal documents as needed
  • Maintains departmental SharePoints
  • Keeps team informed of “need to know information” in own area of responsibility
  • Predicts needs of managers and/or team, and take appropriate steps to produce desired outcome with minimal assistance from supervisor with accuracy and efficiency to meet all deadlines.
  • Anticipate key administrative issues and implement action plans based on changing priorities and commitments or integration/consolidation of new systems
  • Exhibit a positive work attitude, high productivity and a collaborative approach with other employees across an international environment.
  • Interfaces in a professional manner with other executives and matrix team members.
  • Handles confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations.
  • Demonstrates proficiency in computer software applications to improve administrative work measurements and departmental performance standards.
Degree RequirementsHigh School degree, college qualifications or University degree desirable.Experience RequirementsMinimum 5 years administrative or comparable experience;Key Competency Requirements
  • Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint).
  • Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports Business needs across different time-zones and during periods of heavy workload.
  • Successful candidate must be able to learn new tools and systems in an ever-evolving environment.
  • Exhibits a positive work attitude, and high productivity
  • Excellent verbal and written skills
  • Proficient in English. French - nice to have.
Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.
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Deadline: 05-05-2024

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