Administrative Assistant

☞ Bristol Myers Squibb

View: 166

Update day: 21-03-2024

Location: Boudry Neuchâtel NE

Category: Administrative / Clerical / Assistant

Industry: Pharmaceutical Manufacturing

Position: Entry level

Job type: Full-time

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Job content

At Bristol Myers Squibb, we are inspired by a single vision – transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.Job TitleAdministrative AssistantDivisionGlobal Drug Development (GDD) /Global Biometrics & Data Sciences (GBDS)Position SummaryThe Global Biometrics and Data Sciences (GBDS) Administrative Associate provides support to members of the GBDS teams: Biostatistics, Programming, Planning and Vendor Management & Data Sciences.Position Responsibilities
  • Perform highly diverse and complex administrative functions, including but not limited to proactive calendar management, domestic and international travel arrangements, ensuring manager’s meeting preparedness (e.g. assemble meeting materials & pre-reads), preparing expense reports, management of department SharePoint.
  • Anticipate needs of manager and/or team, and take appropriate steps to produce desired outcome with minimal assistance from supervisor with accuracy and efficiency to meet all deadlines.
  • Interface in a professional manner with senior executives and matrix team members, handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations.
  • Prioritize activities and take action based on an understanding of departmental objectives and business needs.
  • Maintain and organize office operations and procedures such as filing system, expense reports as appropriate, purchase orders, office supply orders, and other administration services.
  • Adhere to T&E policies, including booking international and domestic travel, reconcile business expenses for executive(s) and staff.
  • Prioritize and complete support requests in a timely manner (i.e. issues with IT, systems, facilities, etc.)
  • Maintains professional and technical knowledge by remaining current with BMS continuous learning modules
  • Additional coordination of activities and projects as needed
Degree RequirementsHigh School degree, college qualifications or University degree desirable.Experience RequirementsMinimum 5 years administrative or comparable experience;Key Competency Requirements
  • Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint).
  • Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports Business needs across different time-zones and during periods of heavy workload.
  • Successful candidate must be able to learn new tools and systems in an ever-evolving environment.
  • Exhibits a positive work attitude, and high productivity
  • Excellent verbal and written skills
  • Proficient in English. French or German speaking a nice to have.
Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.
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Deadline: 05-05-2024

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