Administrative Assistant

View: 181

Update day: 21-03-2024

Location: Baar Zug ZG

Category: Administrative / Clerical / Assistant

Industry: Architecture Planning Biotechnology Research Pharmaceutical Manufacturing

Position: Associate

Job type: Contract

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Job content

Urgently looking for an Administrative Assistant with strong multinational company experience background, preferably at pharmaceutical company.

Duration: 1 year term contract with possibility of extension

Starting date: 01/02/2023

Responsibilities

Provides all-around high-quality administrative support to the department
Organize inter-functional and external meetings
Manages and maintains electronic diaries
Establishes and maintains efficient office systems, e.g. correspondence management, filing, reporting etc.
Liaises and co-ordinates with other administration staff in the affiliate and whenever necessary region
Support administrative tasks related to new hires/termination
IT/Security local point of contact
Ensures smooth execution of all administrative tasks and responsibilities as well as issue resolution

Acts as a competent proactive and reliable support to Managers’ daily activities
She/he is the point of contact with people from both inside and outside the organization (whenever needed)
Produces high quality documents, presentations, briefing papers, spreadsheets, and reports
Carries out background research and presents findings to the department or managers.

Events and Projects management tasks
Operational management (ESE tool management, vendor management, logistic around events, maintaining contract systems (Determine), repository and other arrangement as per business needs
Managing and supporting various internal and external events and communicate accordingly
Support communication on events and activities.

Contributes to Company alignment to national law requirements and internal/Corporate procedures and policies
Ensures compliance at all time
Other administrative and organizational job duties may be assigned and modified as business needs require.

Qualifications

Min. 5 years’ experience in a similar role
Relevant education, tertiary degree will be a plus
High quality general secretarial skills – including Word processing, advanced Power Point, Advanced Excel, etc.
Diligent with strong attention to detail
Problem solver, ability to analyze problem and suggest best possible solution
Excellent time management and organizational skills
Working as part of a team to ensure administrative needs are met throughout the organization
Flexible and driven
Previous experience in pharmaceutical companies will be an advantage
Excellent communication skills, ability to communicate at all levels of the organization
German (native level) and English (fluent level) required. Any additional European Languages will be a plus (e.g., French, Italian)

Please note, we can accept applications from candidate with EU/EFTA citizens only.

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