Administrative Assistant

☞ Swisslinx

View: 134

Update day: 25-04-2024

Location: Zug Zug ZG

Category: Administrative / Clerical / Assistant

Industry: Staffing Recruiting

Position: Associate

Job type: Contract

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Job content

On behalf of our client, an international Biotechnology company based in Baar, Swisslinx is looking for an Administrative Assistant to provide high quality and proactive administrative assistance to the affiliate to ensure good flow of communication as well as to ease day to day activities of all team members of various departments. This is a 12-months contract position (extension possible) with a great opportunity to bring your proven knowledge and expertise to an organization that offers a dynamic working environment.
  • Start date 6th February 2023
  • Duration 12 months
  • Extension possible
  • Work location Baar
  • Workload 100%
Your mission
  • Provide all-around high-quality administrative support to the teams/ departments (to be confirmed which ones)
  • Organize inter-functional and external meetings
  • Manage and maintain electronic diaries
  • Establish and maintain efficient office systems, e.g. correspondence management, filing, reporting etc.
  • Liaise and co-ordinate with other administration staff in the affiliate and whenever necessary region
  • Support administrative tasks related to new hires/termination
  • IT/Security local point of contact
  • Ensure smooth execution of all administrative tasks and responsibilities as well as issue resolution
  • Act as a competent proactive and reliable support to Managers’ daily activities
  • Produce high quality documents, presentations, briefing papers, spreadsheets, and reports
  • Carry out background research and present findings to the department or managers
  • Operational management (ESE tool management, vendor management, logistic around events, maintaining contract systems (Determine), repository and other arrangement as per business needs
  • Managing and supporting various internal and external events and communicate accordingly
  • Contribute to Company alignment to national law requirements and internal/Corporate procedures and policies
Your profile
  • Min. 3 years’ experience in a similar role
  • Relevant education, tertiary degree will be a plus
  • High quality general secretarial skills – including word processing, advanced Power Point, Advanced Excel, etc.
  • Diligent with strong attention to detail
  • Problem solver, ability to analyze problem and suggest best possible solution
  • Ability to prioritize and work efficiently under pressure
  • Excellent time management and organizational skills
  • Working as part of a team to ensure administrative needs are met throughout the organization
  • Previous experience in pharmaceutical companies will be an advantage
  • Excellent communication skills, ability to communicate at all levels of the organization
  • German (native level) and English (fluent level) required. Any additional European Languages will be a plus (e.g., French, Italian)
For further information or to apply, please do not hesitate to contact Alina Peeva, Recruiter alina.peeva@swisslinx.com

By applying for this position, I consent to the Swisslinx Group of companies
  • storing my personal information (including name, contact details, Identification and CV information etc.) on their internal or external servers for the purpose of informing me of potential employment opportunities
  • using my personal information or
  • supplying it to third parties upon express consent for the purpose of informing me of potential job opportunities
  • transferring where applicable my personal information to a country outside the EEA/EFTA
I also hereby agree to the Swisslinx privacy policy (http//www.swisslinx.com/en/legal/privacy-policy) and Terms of Use (http//www.swisslinx.com/en/legal/disclaimer)
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Deadline: 09-06-2024

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