Administrative Assistant (m/f/d)

Our Company is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. Today, we are building a new kind of healthcare company – one that is ready to help create a healthier future for all of us.

Our ability to excel depends on the integrity, knowledge, imagination, skill, diversity and teamwork of an individual like you. To this end, we strive to create an environment of mutual respect, encouragement and teamwork. As part of our global team, you’ll have the opportunity to collaborate with talented and dedicated colleagues while developing and expanding your career.

Provide secretarial, administrative and project specific support to the AVP and Head, GMSA General Medicine Therapeutic Areas.

As Administrative Assistant you provide proactive, high-quality, flexible, and reliable administrative support to AVP and Head, General Medicine. This role assists with administrative functions relating to organization and communication across the team and ensures the efficient operation of the office and its team members.

In addition to supporting the AVP and Head, General Medicine team, the Administrative Assistant support various division-related committees and meetings that enhance the division and further its goals. This role reports to the AVP and Head, General Medicine.

Responsibilities and Primary Activities

• Manages complex calendars, prepares correspondence and reports, and reliably handles confidential and politically sensitive issues

• Assembles reports and presentations in various MS office formats for the AVP or Executive Directors in the team

• Organizes Leadership team and departmental meetings and communications.

• Often serves as an initial point of contact for and liaison to outside visitors, clients, and vendors

• Coordinates and performs multiple tasks while understanding the project principles and technical skills related to own work assignments

• Prioritizes work activities with little supervision

• Schedules complex, multi-leg, and international travel

• Supports the use of Team Sites

• Communicates and interacts effectively with Our Company executives and internal/external clients both onsite and remotely to maintain workflow

• Coordinates special projects within the division or area

• Consistently demonstrates Company Leadership behaviors; able to deal with difficult situations and people diplomatically and effectively

• Experience scheduling complex travel arrangements, including multi-leg domestic and international travel

• Demonstrated experience with visa and passport processing

• Ability to handle and prioritize many simultaneous assignments

• Experience with event planning and coordination

• Extraordinary attention to detail

• Outstanding communication and people skills

• Experience with financial and budget tasks

• Proactively takes initiative

Required Qualifications, Skills, & Experience

Minimum

• High school diploma

• 8+ years of administrative assistant experience or higher level education

• Advanced ability using Microsoft Office Suite (Outlook, Word, Excel, Power Point) and ability to operate other peripheral devices

• SAP experience processing expense reports, purchase orders, payment requests, and vendor add forms, as well as ability to run reports within SAP

• Advanced analytical ability, independent judgment, creativity, and problem-solving capabilities

Preferred

• Academic education or certifications (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

• 3+ years executive administrative experience supporting senior executives (Senior Director, Executive Director, Vice President, or above)

THE COMPANY

Our company has had a presence in Switzerland since 1963. With a regional office and manufacturing/packaging facility, Lucerne is considered the center of operations. Approximately 1,000 people work collaboratively at the four Lucerne locations (Tribschenstrasse, Citybay, Schachen and Kriens). A fifth location has been recently established in Zurich, aimed at accelerating the development and commercialization of many of our company’s medicines and vaccines, which supports our mission to save and improve lives around the world. The new location has a target date of 2021 for operational readiness.

We are proud to be certified as a “Top Employer Switzerland” and “Top Employer Europe” showing the company’s commitment to our employees and the community around us.

The recently opened new location in Zurich focuses on accelerating research, data and commercialization of our medicines and vaccines. The new office will be staffed by teams working in strategic and operational roles in medical affairs, clinical development, access and marketing operations functions.

Who we are …

We are known as Merck & Co., Inc., Kenilworth, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world’s most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

What we look for …

Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Requisition ID:R155561