AP Specialist - Coupa Software - 1 year contract

Company Description

At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.

As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare’s hardest challenges and advance what is possible.

Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere—we strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves.

Passionate people who want to make a difference drive our culture—our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real-world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.

Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let’s advance the world of minimally invasive care.

Job Description

Primary Function of Position:

The Accounts Payable Specialist will verify all invoices for appropriate documentation and approval prior to payment. SAP and Ariba will be the tools used to process invoices, generate reports, respond to inquiries, and reconcile vendor accounts. The Accounts Payable Specialist will ensure accuracy of the accounts payable records and provide resolution for any AP discrepancies.

Roles and Responsibilities:

• Ensure the invoice booking and payment process comply with P2P and Signature Authority policies.
• Enter invoices and credit notes in accounting and P2P systems, using the appropriate matching methods.
• Ensure invoices are timely booked for accounting reporting purpose and paid as per the payment terms.
• Responsible for verifying the accuracy of invoice coding: cost center, VAT, address, currency, amount.
• Obtain necessary approvals based on the company signature authority limits policy.
• Process weekly payment runs, prepare manual wire transfer payment requests and deposits.
• Follow through on all needed accruals, liaise with vendors when needed.
• Maintain a professional relationship with vendors, reconcile vendor statements on regular basis.
• Resolve issues and discrepancies in a timely manner, especially by partnering with indirect procurement.
• Interface with internal customer and timely respond to any vendor payment situation request.
• Participate to the monthly closing activities (AP reporting).
• Support in GL accounts and prepayment reconciliations as necessary.
• Provide supporting documents for internal/external audit on request.
• Identify compliance gaps, improvement opportunities and propose solutions.
• Perform special projects and ad hoc requests on demand.

Qualifications

Required Knowledge, Skills, and Experience:

• 3-year experience in AP ideally in shared service center with high volume.
• Experience in SAP and COUPA and proficiency with Microsoft Office suite.
• Knowledge of standard accounts payable policies, procedures, and regulations.
• Understanding of basic accounting.
• Team player personality with good interpersonal skills and service-oriented mentality.
• Solution oriented with ability to resolve issues at the root causes, demonstrate results over time.
• Excellent organizational skills, ability to juggle with / prioritize multiple activities.
• Flexibility.
• Ability to identify process improvement opportunities and execute the process change plan.
• Good communication skills and ability to interact with external provider.
• French / English spoken.

#LI-Hybrid

Additional Information

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

Shift :Day

Travel :None