Commercial Strategy Team Assistant

Job content

We’re JTI, Japan Tobacco International and we believe in freedom. We think that the possibilities are limitless when you’re free to choose. In fact, we’ve spent the last 20 years innovating, creating new and better products for our consumers to choose from. It’s how we’ve grown to be present in 130 countries.

But our business isn’t just business. Our business is our people. Their talent. Their potential. We believe when they’re free to be themselves, grow, travel and develop, amazing things can happen for our business.

That’s why our employees, from around the world, choose to be a part of JTI. It’s why 9 out of 10 would recommend us to a friend. And why we’ve been awarded Global Top Employer status, six years running.

So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #JoinTheIdea.

Learn more jti.com

Career level Junior Managed

Managing a team no

Reporting line Commercial Strategy Vice President

Open to local applicants

Commercial Strategy Team Assistant

What This Position Is About – Purpose

To provide full administrative support to the Commercial Strategy Vice Presidents extended to the Leadership team and their respective teams. You will be involved in various tasks, such as presentation preparations, travel arrangements, filling visa requests and expense claims, handling correspondence and telephone calls, arranging meetings and business appointments. You will also provide budget management and reporting for the Team, lead management of Commercial Strategy MS Team Channel and manage team events throughout the year.

What Will You Do – Responsibilities

You will provide efficient and qualitative administrative support to the Vice Presidents, Directors and Managers, assisting in the organization of meetings, documents preparation, agenda management and communication with colleagues, team members and/or external partners

• Organize travel arrangements in coordination with internal travel desk FCM
• Prepare and follow-up on travel expenses and reimbursement through the company’s electronic system (Concur)
• Attend Direct Report Meetings & weekly Backbones meetings, take appropriate minutes and follow up
• Consolidate presentations for Team meetings & management reviews
• Be responsible for the consolidation of budget reporting and administration (MyBudget Tool & Internal Budget Tracking File management)
• Produce reports necessary to monitor and control budget spending
• Handle departmental budget in coordination with Function/Project owners
• Be responsible for the teams site maintenance/updates and recommend enhancements
• Liaise with external strategic & design agencies to support VP presentations fine-tuning, Office Decoration and other ad hoc projects
• Organize internal & external meetings, including liaising with external agencies and personnel from other JTI markets, booking venues & hotels etc.
  

Who Are We Looking For – Requirements

• Secondary Education Diploma or equivalent
• Commercial Clerk, Secretarial School experience welcome
• 3 years of work experience in a similar position, secretary/assistant to a Senior Management member in an international environment preferrable
• Fluent in English and French, with the ability to correspond independently in both languages
• Fully computer literate (Microsoft Word, PowerPoint, Outlook)
  

What You Can Get – Benefits

• Attractive remuneration package including a yearly company bonus
• Pension scheme
• Medical Insurance
• On-going development opportunities in a multinational environment that will inspire you to grow professionally and personally
• Dynamic and innovative spirit with a constant quest to do things better
• Hybrid working pattern
• Modern office in a convenient location with subsidized canteen
• Public transport allowance
• 20 weeks of paid family leave
• 25 days of annual leave
• Access to employee support platform, vouchers and more!
  

What Are The Next Steps – Recruitment Process

Thank you very much for your interest in JTI. You are welcome to apply. If your application meets our expectations, we will be in touch to organize a preliminary video interview very soon.