Executive Admin Assistant - Urgent Hire

☞ Itech Consult

View: 176

Update day: 01-04-2024

Location: Zürich Zürich ZH

Category: Administrative / Clerical / Assistant

Industry: Information Services

Job type: Full-time

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Job content

We are looking to hire an energetic Executive Admin Assistant to join our diverse team at ITech Consult in Basel, BS.

Growing your career as a Full Time Executive Admin Assistant is a terrific opportunity to develop competitive skills.

If you are strong in people management, problem-solving and have the right experience for the job, then apply for the position of Executive Admin Assistant at ITech Consult today!

Executive Admin Assistant (f/m/d) (100%)- multicultural environment / Time Management Budgetary responsibilities / administration / meeting organization

Project

For our customer a big pharmaceutical company in Basel we are looking for a highly qualified Executive Admin Assistant

Background

In this position you will provide administrative support to the PTT and PTE Technical + Engineering + Digital + OE functions heads and section leads. 30% of the time will be to support the PTE KM Chapter Lead and Chapter members.

This position will provide high-level coordination and administrative support, and for PTE KM mainly financial administration & booking.

With minimal direction, the incumbent will be responsible for a wide range of duties as outlined below, with a strong emphasis on global organization and proactive co- ordination of activities and functions across PTT and PTE, incl. interactions with external executives/leaders and their associates.

The Perfect Candidate

The PTT and PTE department are looking for administrative support. The candidate will support two managers where 30% of the time will be to support the PTE Knowledge Management Chapter Lead & members with a focus on financial tasks and the other 70% are more general administrative task for the other manager. Highly preferred are candidates with previous Roche experience. As an advantage, the candidate has already knowledge with using the MyBuy and/or Ariba system.

Tasks & Responsibilities

Manage agenda, c-Suite (Jamboard, Trello board, gSuite) and action items for the meetings
  • Travel and meeting organization worldwide in co-operation with the in-house travel centre, other Roche locations and/or external parties if needed
  • Organize teleconferences and videoconferences as well as ordering supplies, catering etc.
  • General administration tasks and act as a contact person for general requests involving the team (such as office movers, office set-up, office supplies etc.)
  • Keep databases and team sites up-to-date, as well as team and other stakeholder contact lists and filing information
  • Organize and co-ordinate of internal and external meetings as well as being involved in preparation of offsite meetings.
  • Support Team members
  • Budgetary responsibilities (Purchase Order, Invoicing processes)
  • Delegated authority for MyBuy and CIDM approval
  • Support HR processes such as interview organisation and onboarding of new employees, assistance to new employees with the onboarding programme
  • Deputize for absences of the team assistants
  • Deputize Time Management Responsible
  • Participate in the development of structured processes, procedures and subprojects
  • Coordinate with the assistants team, ensuring that goals and objectives are met
Must Haves
  • Min. a commercial Diploma or similar
  • Min. 10 year’s work experience preferably in multicultural environment
  • Previous Roche experience
  • Good knowledge of IT tools and Google Suite
  • Extended Roche-internal network across functions and departments
  • Excellent understanding of Roche-internal structure and processes
  • Well organized, proactive, solution oriented and a team-player, with strong interpersonal and
communication skills
  • Expert command of electronic communication and business tools
  • Ability to effectively manage conflicting and changing priorities and perform in a collaborative
team environment, focusing on the impact
  • A can-do, positive mindset with creative new ways of working attitude to resolve topics
  • You are fluent in written and spoken English, German is a plus
Reference No.: 921500TP

Role:Executive Admin Assistant

Industry:Pharma

Location:Basel

Workload: 100%

Start:01.06.2022

Duration:31.12.2022 Extension: possible

Deadline: 15.05.2022

Should you find yourself suitable for this position then please send us your complete CV using the link in this advert.If the position is not a perfect match and you wish to receive other opportunities directly, you can send us your CV anyway via this advert or to jobs[at]itcag[dot]com.

Contact us for further information regarding our company, our positions or our attractive payroll-only-program: +******** .

About Us

ITech Consult is a certified ISO 9001:2015 Swiss company with offices also located in Germany and Ireland. ITech Consult is specialised in delivering IT and Life Science candidates for contract work. We were founded in 1997 by IT professionals; hence we well understand what it means to be professionally supported in your search for a new project and being employed.

Company Benefits
  • Excellent benefits
  • Company offers career progression opportunities
  • Attractive package
Job originally posted on GrabJobs. If you need to report this job please contact GrabJobs
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Deadline: 16-05-2024

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