Executive Assistant (50%)

Job content

Your opportunity

You will support the Head of Asset Management on an operational level and manage key day-to-day business workstreams independently.
You will manage the agenda and all appointments with precision and care, plan and coordinate internal meetings, external customer meetings, internal town halls, offsite workshops and other special events.
You have an active interest in best-in-class collaboration approaches and usage of technology to ensure high participant experiences for internal events.
You will accompany and coordinate business processes and projects where required, working closely with other departments.
You will plan international business trips and book internal and external meetings, suitable hotels, and restaurants.
You will handle correspondence with senior stakeholders in German and English.
You will take minutes and actions during management meetings.
You will support the Head of Asset Management in creating and revising presentations and key documents.
You will manage other important general tasks (e.g. checking and allocating invoices, accepting management expenses, Workday approvals for the management team) efficiently and ensure that these comply with Company policy.

You bring
at least 5 years of similar experience within an international company, preferably an investment manager or financial services firm
commercial training, ideally supplemented by further training as an executive assistant
very good MS Office skills (Word, Power Point, Excel, Outlook) and familiarity with modern communication tools are a must
excellent written and spoken German and English skills, French or Italian would be a solid stakeholder management skills
You are
forward-thinking and proactive
an organizational talent with a strong service and client focus mindset and a clear sense for priorities
a strong team player with an independent, efficient, accurate work style
solution-oriented with a "can do" attitude
quick on the uptake, assertive, flexible, and reliable
friendly, flexible and trustworthy with integrity

Vielen Dank für Ihre Bewerbung bei Vontobel. Wir werden Ihre Bewerbung sorgfältig prüfen und Ihnen zeitnah eine Antwort zukommen lassen.

Vontobel ist ein Unternehmen, das Chancengleichheit fördert. Wir setzen uns für Chancengleichheit bei der Beschäftigung ein, unabhängig von Rasse, Hautfarbe, Abstammung, Religion, Geschlecht, nationaler Herkunft, sexueller Orientierung, Alter, Staatsbürgerschaft, Familienstand, körperlicher Einschränkungen oder Geschlechtsidentität.
Wir schätzen unterschiedliche Sichtweisen innerhalb unserer Teams und sind bestrebt, ein Umfeld zu schaffen, in dem jeder, der Teil unserer Leistungskultur sein möchte, sich selbst verwirklichen kann. Sie basiert auf gegenseitigem Respekt und null Toleranz gegenüber jeglicher Form von Diskriminierung.

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Standort
Zürich / Genferstrasse 27