Executive Assistant

☞ Frontiers

View: 124

Update day: 29-03-2024

Location: Lausanne Vaud VD

Category: Administrative / Clerical / Assistant

Industry: Research Services

Position: Mid-Senior level

Job type: Full-time

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Job content

We are on a mission to make science open so everyone can live healthy lives on a healthy planet

Who We Are

Frontiers is an award-winning open science platform and leading open access scholarly publisher.

We are one of the largest and most cited publishers globally. To date, our 200,000 freely available research articles have received more than 1 billion views and downloads and 2 million citations. Our journals span science, health, humanities and social sciences, engineering, and sustainability. And we continue to expand into new academic disciplines so more researchers can publish open access.

Be part of the publishing revolution and help us transform the way research is published, evaluated, and communicated to the world.

The role

We are looking for an enthusiastic, adaptable, and highly organized Executive Assistant to provide high-level administrative support and team coordination for our Chief Marketing & Communications Officer.

As the first point of contact for all enquiries, this position is for someone who enjoys a busy role in a high-profile and fast-paced global organization. We need someone with excellent attention to detail, very strong planning and prioritization skills, and the ability to juggle multiple projects efficiently. You will be an excellent communicator and an open, approachable team player.

Key Responsibilities
  • Plan and organize work to support the CMCO, ensuring her priorities are met, organizational goals are achieved, and best practices are upheld
  • Maintain and refine internal processes
  • Organize team communications
  • Complete diary management, arranging and coordinating all internal and external meetings
  • Prepare and coordinate meeting materials, agendas, presentations, and minutes
  • Prioritize emails and respond when necessary
  • Compile market research information
  • Collaborate with the internal events team to organize Marcom events and workshops
  • Coordinate travel arrangements
  • Maintain professionalism and strict confidentiality

Skills And Experience
  • Five or more years of experience in an administrative role reporting directly to upper management
  • The ability to work closely and build trustworthy, collaborative relationships at all levels of seniority
  • Diary management experience with the aptitude to juggle very busy schedules, conflicting demands and changing priorities
  • Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel)
  • Excellent organization skills
  • Excellent written and verbal communication skills
  • Native English speaker or business-level proficiency
  • Positive, fun attitude

Application Process

Your application must include:
  • A cover letter and CV

Benefits

With more than 50 nationalities represented in our global team, you will work regularly with teammates in other countries, and with our community of researchers, editors, and authors from around the globe.

Our mission to create solutions for healthy lives also extends to the working environment we provide for our employees.

This includes:

100% remote working

Employees now have the flexibility to choose where they want to work, with remote working available on a part- or full-time basis (not applicable to some Workplace/IT jobs due to nature of role requiring presence onsite, in the office).

Learning and development

All employees have access to LinkedIn Learning (and Pluralsight for our technology team), an annual personal learning budget, and dedicated L&D time.

Wellbeing

We offer free online yoga classes, an employee assistance plan, access to the Headspace app, and four wellbeing days on top of your annual leave allowance.

Volunteering opportunities

Employees can dedicate three days each year to volunteer for a personal cause or through our volunteering partner platform, Alaya.

Frontiers actively embraces diversity and is a safe and welcoming workplace. Recruitment is free from discrimination – including based on race, national or ethnic origin, age, religion, disability, sex, gender identity or sexual orientation. With over 600 employees from more than 50 different nations, our diversity creates vibrant teams and constantly challenges us to appreciate multiple perspectives.
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Deadline: 13-05-2024

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