Executive / Team assistant, HR Performance & Reward

☞ UBS

View: 119

Update day: 18-04-2024

Location: Zürich Zürich ZH

Category: Administrative / Clerical / Assistant Officer

Industry:

Job type: 100%, CDI, Temps de travail : 90-100%

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Job content

Critères de l’offre

Description du poste

Are you detail-oriented multitasker? Do you know how to make sure things run smoothly?

We’re looking for an Executive / Team assistant to support our HR Performance and Reward function to:

  • manage calendars including meetings, conference calls, vacations, travel across multiple time zones and the globe
  • assist with prioritization and communications across the team and with other areas
  • arrange travel bookings, various internal and external meetings, and conferences including coordinating locations, attendees, materials and communications
  • manage office administration and logistics including handling mail, supplies and materials
  • assist in the preparation of high-quality presentations, reports and other documents
  • liaising with other assistants from multiple teams across the firm ensuring planning for deliverables
  • organize and maintain sensitive and confidential information
  • take care of finance management, including processing of invoices and expenses
  • take on ad-hoc projects and tasks, being flexible and willing to go the extra mile at all times
Description du profil

  • successful administrative experience in a demanding, dynamic, and fast-paced global environment
  • experience working on sensitive matters, with the highest levels of integrity and discretion
  • great at prioritizing, deliver within tight deadlines, and perform under pressure
  • flexible, adaptable, can-do attitude
  • keen attention to detail, organized and able to seamlessly multitask
  • comfortable and experienced in interacting with colleagues at all levels
  • proven written and verbal communication skills with fluency in English and preferably German
  • proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams, Skype)
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Deadline: 02-06-2024

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