Finance Operations Assistant, 1 year contract at 50%

☞ Ralph Lauren

View: 207

Update day: 21-03-2024

Location: Plan-les-Ouates Genève GE

Category: Finance / Bank / Stock Part-time

Industry: Retail Apparel Fashion

Position: Entry level

Job type: Part-time

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Job content

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren’s reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company’s brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world’s most widely recognized families of consumer brands.

At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

Management of all mail received in the office to ensure relevant teams receive correspondence around EMEA.

Collaboration/coordination with Accounts Payable team and buyers/vendors in the in the Ralph Lauren Geneva office to ensure timely processing of invoices.
  • On a daily basis, open, sort and scan mail received in the Geneva office, email copies of correspondence to designated owners around EMEA
  • For scanned invoices, create a batch of invoices in Kofax (scanning system) which is linked to Ariba (payment approval system) and assign to RL Bangalore Accounts Payable team for processing
  • Collaborate/coordinate with the Accounts Payable (Bangalore, India) team and local buyers and vendors to ensure timely processing and payments of invoices within 30 days
  • Proactively monitor status of debt collection agencies coordinating with Accounts Payable, buyers, vendors to urgently resolve.
  • Proactively monitor the Ariba open invoice report for Geneva office and follow-up with buyers to ensure prompt action is taken for invoices pending coding/approval.
  • Having first professional experience, ideally with supporting payment process /administrative office support
  • At ease with systems, SAP knowledge an advantage
  • Proactive, detail oriented, with a problem-solving approach
  • Strong communication with internal business partners and external vendors
  • Excellent organizational skills
  • Ability to adapt to changing environment and work independently
  • Enjoy working as part of a team
  • Fluency in English
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Deadline: 05-05-2024

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