Administrative Assistant

☞ Nestlé

Vue: 201

Jour de mise à jour: 21-03-2024

Localisation: Vevey Vaud VD

Catégorie: Administratif / Commis / Assistant

Industrie: Food Beverage Services Beverage Manufacturing Manufacturing

Type d’emploi: Full-time

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le contenu du travail

Position Snapshot

Location: Vevey, Switzerland

Company: Société des Produits Nestlé S.A.

Act. Rate: Full-Time 100 %

Type of contract: Permanent contract

Start date: ASAP

What We Offer At Nestlé

Flexible work policies in terms of core hours and working from home. Please talk to us during the recruitment process about what flexibility could look like for you!

Dynamic international working environment

Genuine opportunities for career and personal development

Modern “smart office” locations providing agile & collaborative workspaces

Position Summary

As an Administrative Assistant within the Operations Assistants team, you will be responsible for the smooth running of the day-to-day administrative activities. You will be the main point of contact for the Head of Operations Strategies and Head of Agriculture and their teams. You will also collaborate and work in One Assistants Operations Team and contribute to all functions as needed. You will manage the administrative tasks and prioritize commitments in order to respect deadlines.

We offer a dynamic, inclusive, and international working environment with many opportunities across different companies, functions, and regions. Don’t miss the opportunity to join us and work with different teams in an agile and diverse context.

A Day in the Life of an Administrative Assistant
  • Coordinate the agenda, prioritize, organize and prepare meetings with the appropriate documents
  • Identify, anticipate and prioritize incoming mail and prepare information required to ensure timely follow-up (i.e. for correspondence, minutes, presentations, etc.)
  • Organization and coordination of virtual and physical workshops, meetings, trainings and other team events
  • Coordinate the Procurement process and ensure timely follow-up and budget
  • Organize travel arrangements and manage travel expenses
  • Maintain content of Digital platforms and contribute to innovative solutions
  • Act as point of contact for the deployment of new Nestlé solutions (IT/office tools, processes and policies)
  • Support Onboarding activities of new team members in the supported functions
  • Provide proactive support and collaborate with the Operations assistants team on projects whenever applicable and provide flexibility to support all Operations functions

What Will Make You Successful
  • Confirmed and successful experience as an Assistant or in a similar role
  • Strong customer service and team mindset
  • Flexible with strong attention to details and capacity to work within tight deadlines
  • Excellent stakeholder management, communication and organization skills
  • Conscientious, reliable & flexible with collaborative mindset and can-do attitude thriving to go beyond
  • Excellent command Microsoft Office tools and applications and advanced digital mindset and skills & Concur (travel management tools)
  • Fluency in English and French
At Nestlé, we want to help shape a better and healthier world, inspire people to live healthier lives and deliver impact at a scale and pace that makes a difference. We do this by fostering a diverse, friendly, supportive, and collaborative environment, that creates positive disruption, embraces innovation, and empowers people and teams to win.

We aim to hire friendly, respectful, inspiring people who care about the people’s lives that we touch every single day.

Be a force for good. Join Nestlé and visit us on www.nestle.com.

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Date limite: 05-05-2024

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