Office Coordinator

We at EF Education First are looking for an enthusiastic, forward-thinking Office Coordinator with a can-do attitude for our office in Zurich.

As Office Coordinator, your main duty will be to assist and support our community of 6 0 0+ employees at EF Zurich. You will be a central figure in the office, flawlessly executing our front desk and office-wide processes while maintaining high productivity and a level head in stressful situations. In addition to your daily tasks you will be responsible for various office projects and events.

This role requires constant interaction with all of EF’s stakeholders: staff, customers, vendors, partners, and more. You will gain extensive knowledge of EF’s business and products, which will allow you to provide the best possible service to these groups as well as identify opportunities to improve our existing offerings. The ability to work independently leading your own projects while communicating amongst a highly collaborative team and maintaining a friendly, positive attitude at all times is critical.

As Office Coordinator you will be part of the Office Management team, who are the hosts of EF Zurich and are responsible for driving our EF culture through building operations, events, programs, and communication. We know that every interaction, email, and act of kindness matters – no matter how big or small.

You, as a successful candidate are:

• Passionate about EF’s mission of “Opening the world through education”
• Intensely service minded; experience in the service industry is a plus
• Self-driven and independent with exceptional communication and collaboration skills
• Positive and have high energy
• Capable to work under limited direction and take own initiatives
• A strong multitasker and possessing great organizational skills, flexible and apt to deal with competing priorities
• Strong in attention to detail with solid interpersonal skills
• Fluent (written and spoken) in German and English. Ability to understand Swiss-German.
  

As part of the Office Management team your responsibilities will include:

• Managing daily office requests from EF employees, such as general office Q&A, conference room bookings, hotel booking and collecting staff feedback
• Answering phones and welcoming/directing guests
• Invoice management
• Negotiating and maintaining relationships with vendors for staff perks/benefits
• Updating and streamlining internal employee communication including internal website, newsletters and digital signage.
• Coordination of internal events
• Assisting executives
• Office supply orders
• Other special projects
  

This role is an excellent stepping stone into our dynamic workplace. This role will be very self-driven and will truly be what you make of it. We are excited to see where it leads you!

If you are interested in learning more about the World’s largest private educational organization, submit your complete CV including a cover letter.

About EF Education First

At EF we believe that the world is better when people try to understand one another. Since 1965, we have helped millions of people see new places, experience new cultures, and learn new things about the world and about themselves. Our culturally immersive education programs—focused on language, travel, cultural exchange, and academics—turn dreams into international opportunities.

When you join EF, you join a multicultural and diverse community working across more than 600 schools and offices in 50 countries, all with one shared mission of opening the world through education. Whoever you are, whatever you are passionate about—we welcome you and want you to bring that to work every day. EF is proud to be an equal opportunity employer and we are committed to inclusion and belonging across race, ethnicity, gender identity/expression, sexual orientation, age, religion, ability, parental status, experience and everything else that makes you unique.

Founded in Sweden in 1965, EF has school and offices around the world, including hubs in Boston, London, Mexico City, São Paulo, Shanghai, Stockholm, Zürich, and more. Learn more athttps://ef.com