Senior Project Manager Inbound Capacity Management (m/f/d)

Purpose

Manage and deliver inbound shipping capacities globally for all origins, destinations and ship modes. Provide visibility to all stakeholders, mitigation measures defined and implemented.

The role will also drive standardization across all markets in terms of inbound capacity availability management, take ownership around master data maintenance and become the focal point.

Finally, the role is expected to collaborate with the SCM stakeholders as well as internal and external data sources, integrate them and identify areas that will help adidas improve quality and speed in the end-to-end value chain. The role will manage a pipeline of opportunities, looking at the right prioritization and ensuring maximum output. The role will drive inbound supply chain projects across respective functions within the boundaries of tie, cost and quality.

Key Accountabilities

Project Management

• Lead, steer and manage to successfully deliver the assigned global and x-functional projects, end-to-end, ideally through applying project management with a standardized methodology effectively.
• Ensure full understanding of project scope to be able to design detailed project plans.
• Manage the execution and completion of the defined project plan through effectively coordinating people and resources.
• Drive and measure engagement reviews and quality assurance procedures to ensure KPIs are met.
• Monitor the project variables (cost, effort, scope, etc.) against the project plan in order to implement corrective or preventative actions.
• Drive implementation of business strategies
• Manage the change management approach for respective project and ensure changes are smoothly and successfully implemented to achieve lasting benefits.
• Finalize all activities across the projects/programs to formally close and hand over the project, ensuring project documents are approved, completed, maintained, and stored appropriately.

Capacity Management

• Work with the origin & destination GL team to establish a clear picture of the available shipping capacities and upcoming volumes. Identify gaps and establish mitigation plans
• Establish a consistent reporting form to communicate all capacity constraints to key stakeholders and provide guidance on the impact
• Establish a globally standardized process in maintaining master data, (e.g. LT tables, key dates to ensure the availability picture is updated consistently globally.

Standardization

• Own and standardize the master data e.g. LT table and ensure a consistent approach is applied and updated
• Give consistent guidance on how / what to be incorporated into availability date updates in case issues are found in the inbound world
• Ensure a global reporting is available to enable stakeholders to easily drill down and identify product location and status.

Dependency Management

• Think globally and x-functionally in order to identify dependencies and their impact, raise dependency issues with the project sponsor and co-create solutions

Resource planning

• Form and lead multi-functional project team resources (internals and externals) to deliver and support capacity management activities, projects and programs.
• Manage, coach, develop and train the formed project team members, input to performance reviews, provide feedback and allocate work considering complexity and experience level.
• Set clear objectives for team members.
• Partner with the internal market SCM, GIT, business units, finance department and 2PLs/4PL in order to identify and agree on project requirements and goals to then set up and manage transport & logistics projects.

Financials and Controlling

• Track and own any additional costs required to secure necessary capacities.
• Drive or support the creation of business cases, ensure projects are tracked against the agreed business case and flag deviations including mitigation actions
• Establish project controlling as an independent element within the project to verify and control the allocated project costs on time in budget.
• Ensure compliance to adidas & Supply Chain Management standards, e.g. PMO, controlling standards.
• Manage project budget through tracking and reporting the monthly budget accruals and variances and ensure timely and accurate invoicing.

Communication

• As conflicts and escalations arise within projects, identify solutions and propose these to project sponsor and support their resolution in a timely and appropriate manner.
• Use appropriate and effective communication methods to Senior Management and project stakeholder throughout the project life cycle, in order to successfully deliver and embed the project within the organization.

Key Relationships

• NTP
• Supply Chain Management global and market-based teams
• Global IT
• Respective business function
• Supplier Management
• HR Management
• Controlling
• External consultants
• 2PLs
• 4PL

Knowledge, Capbilities and Experience

• Ability to coach, guide and manage a project team.
• Pro-active (engaging & impact-oriented) mind-set, ability to think end-to-end.
• Ability to work in a fast-paced environment with different international cultures.
• Business mind-set: strong numerical and analytical skills, experience in finance, process driven.
• Strong experience to manage complex global projects on transport & logistics related initiatives.
• Good market knowledge on 3PL and transport & logistics related provider and related networks.
• Strong experience to work on several projects simultaneously.
• Strong communication (both written and verbal) and facilitation skills (small and large groups) especially when interacting with different levels of business.
• Ability to travel, domestic or international, as required.
• Fluent English skills (verbal and written).
• Strong MS-Office skills (Access, Word, Excel, PowerPoint).

Qualifications