G-5, Administrative Assistant, DEI/SEC (Temporary)

Reference Number:ITC/TJO/14/2022

Date of issuance: 24 March 2022

Deadline for Application: 31 March 2022 (midnight Geneva time)

Post Title and Level: G-5, Administrative Assistant (*Subject to local recruitment)

Organizational Unit: Division of Enterprises and Institutions (DEI), Sector and

of the unit’s human resource activities, e.g., recruitment, placement, relocation, performance
appraisal, job classification reviews, separation, training etc., ensuring consistency in the
application of regulations and procedures.

• Enters, maintains and certifies administrative data and records for time and attendance,

• Reviews entitlements-related claims and reports.
• Provides advice and guidance to staff with respect to administrative procedures, processes and

monitoring accounts and payment to vendors and individual contractors for services; physical
space planning; identification of office technology needs and maintenance of equipment,
software and systems; organizing and coordinating administrative arrangements for seminars,
conferences and translations.

EDUCATION:High school diploma or equivalent.

WORK EXPERIENCE:A minimum of five years of experience in administrative services, finance,
accounting, audit, human resources or related area. Experience in the UN common system desirable.
Experience using an ERP system desirable.

LANGUAGES:Advanced knowledge of English with intermediate knowledge of French or Spanish.

COMPETENCIES:

ITC core values: Professionalism, Integrity, Respect for Diversity

All staff members are expected to adhere to the ITC values and competencies, however, the ones
indicated below are particularly relevant for this position:

Critical Job-Specific Values and Competencies

PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work
programme, human resources, database management, etc. Ability to apply knowledge of various United
Nations administrative, financial and human resources rules and regulations in work situations. Shows
pride in work and in achievements; demonstrates professional competence and mastery of subject
matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving
results; is motivated by professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the
goal of gender equality by ensuring the equal participation and full involvement of women and men in
all aspects of work.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets
messages from others and responds appropriately; asks questions to clarify, and exhibits interest in
having two-way communication; tailors language, tone, style and format to match audience;
demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by
genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before
personal agenda; supports and acts in accordance with final group decision, even when such decisions
may not entirely reflect own position; shares credit for team accomplishments and accepts joint
responsibility for team shortcomings.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for
which one has responsibility within prescribed time, cost and quality standards; operates in compliance
with organizational regulations and rules; supports subordinates, provides oversight and takes
responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings
and those of the work unit, where applicable.

How to apply:

Candidates are required to complete an on-line application. To apply, please visit the ITC website at
http://www.intracen.org/jobs which provides all related instructions on how to complete the on-line
personal history form (PHF). Candidates should also submit a motivation letter.
Important:

Applications received after the deadline or not compliant with the instructions will not be
accepted.
Only applicants possessing the required qualifications will be taken into consideration. Only the
successful candidate will be notified of the outcome of the selection.

Applications from women and nationalities from developing and least developing countries are
particularly encouraged.

Note: Internal fixed-term staff, if selected, may be entitled to Special Post Allowance as per Staff Rule
3.10

ITC only considers higher educational qualifications obtained from an institution accredited/recognized
in the World Higher Education Database (WHED), a list updated by the International Association of
Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The
list can be accessed through the link: http://www.whed.net/home.php. Some professional certificates
may not appear in the WHED and will require individual review.