Global Project and Resource Planning Manager

Job content

Description

Debiopharmis an independent biopharmaceutical company based in Switzerland with an ongoing commitment to research in oncology and bacterial infections in order to improving patient outcomes and quality of life. Our main activities include drug development, drug manufacturing and digital health investment. Debiopharm International SA aims to develop innovative therapies that target high unmet medical needs. Bridging the gap between disruptive discovery products and real-world patient reach, we identify high-potential compounds for in-licensing, clinically demonstrate their safety and efficacy and then select large pharmaceutical commercialization partners to maximize patient access globally.

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Debiopharm International S.A. identifies high-potential compounds for in-licensing, conducts clinical development and then selects large pharmaceutical commercialization partners to maximize patient access across the globe.

For our Project Management Office organization based at our Headquater in Lausanne, we are looking for a

Global Project and Resource Planning Manager

In this role, you will drive the Resource Planning process for R&D projects and ensure an efficient delivery of strategic resource capacity reporting. Parallel to this role, you support PMO activities including timelines templates, budget, reporting and provide Project management support for at least one R&D project.

Your Responsibilities Will Be But Not Limited To

Ressources planner

• Drive the R&D Projects Resource Planning process
• Work with Line Function Managers, Global Program Heads, Global Project Leaders, and Project Team Members to identify and assemble resources needs on R&D Projects
• Liaise with Line Function Managers and Human Resource department to maintain up-to-date resource capacity database
• Responsible for the company timesheet process (Orotimesheet) and reporting
• Build and delivers strategic capacity planning reports for different stakeholders such as but not limited to: PMO, Line Function Managers, Leadership Team and Project Teams
• Proactively identifies resource bottlenecks and raises alerts
• Ensure data consistency and resolve issues with the Team Member and/or the Line Function Heads
• Establishes and maintains a company validated Resource Planning process guidelines
• Identifies and proposes improvement on the Resource Planning process, tools, and reporting
• Liaise with the Global Project Leaders or Global Project Managers to ensure adequate resources allocations in MS Project plans and maintain up to date the Resource Planning Portal and Enterprise MS Project Resource Sheets
• Support further resources tool development as needed. Eg, nominative resources planning and development of a resources template Masterfile to be used as a reference.
  

PMO activities

• Work closely with the Global Program Head(s) and Global Project leaders (GPLs) to support with the strategy implementation and operational execution of the program including planning, execution, and out-licensing activities coordination. Report on projects progress and deliverables.
• Prepare and manage the effective coordination and facilitation of cross-functional team meetings from a program management perspective. Ensure team meetings have prepared agendas, allot adequate time for presenters to prepare, and complete timely composition and issuance of meeting summaries/minutes.
• Develop and manage global, integrated cross-functional plans by:
  
  • Identifying key deliverables for each function
  • Understanding and outlining inter-dependencies
  • Ensuring cross-functional alignment and accountability
  • Coordinating project level budget/forecasting and managing project procurement activities
  • Monitoring progress and adherence to timelines
  • Identifying project risk and issues and facilitating resolution
  • Support the project resource planning to assure that adequate resources are allocated to the program
• Actively establish and maintain a close partnership with the Clinical Study teams and program extended teams to ensure alignment and overall program execution
• Assure that functional deliverables are completed on time, on budget and according to quality standards; you take a hands-on approach if required to support the various teams
• Prepare and present monthly reporting to team and stakeholders to show progress, results; anticipate risks and provide recommendations and solutions
• Maintain a documentation and tracker on program changes and decisions impacting the program execution are assessed in regard to timelines, budgets, resources and documentation of endorsed changes & decisions by relevant Management Committees.
• Keep and maintain the program’s strategy and scope documentation.
• Manage the Integrated Program Plan and support the risk assessment process
• Play an active role in driving process improvement & best practices on the program and in developing Project Management tools, templates, processes
• Coordinate, elaborate and consolidate the writing of monthly, quarterly or annual reports of multi-projects progress and portfolio views, according to PMO good practice;
• Coordinate, elaborate and consolidate the writing of quarterly or annual financial reports of projects and portfolio views, according to PMO good practice;
• Actively contribute to promote the values of project management within the company, while maintaining a general information platform on PMO activities;
• Support the PMO management in their administrative tasks, as well administrative tasks of one or more Global Project Leader where appropriate
  
  

Requirements

• Master or PhD Degree in sciences (Pharmaceuticals, Biology, Chemistry…)
• At least 5 years of multi-disciplinary experience in pharma or biotech drug development
• At least 3 years of experience in Project Management of a cross-functional pharma drug development Project, with hands-on project management skills, including in planning activities, resources, and budgets
• Proven experience of at least 2 years in Project and/or Resource planning, ideally in early clinical development program, or within in pharma or medical devices disciplinary
• Knowledge of resources planning tools and ideally familial with resources planning tools set up and resources algorithms development
• PMP or equivalent certification is an asset
• The ability to work under pressure and deliver quality outputs with tight deadlines, to anticipating and troubleshoot the problems
• You have strong communication skills, being diplomatic, but also truly listening to all stakeholders
• You are able to handle multiple responsibilities simultaneously on short notice and meet requirements in a fast-paced, high-expectation environments
• You are a team player with an open mind, able to constructively accept feed-back and suggestions for improvement
• Excellent command in English, German and/or French are an asset
  
  

Benefits

• An international and highly dynamic environment, with a long term vision.
• The opportunity to join a successful company, at the forefront of the most advanced scientific developments in the industry and be exposed to many areas within clinical development and the pharmaceutical industry.
• The possibility to be in a company in which innovation, people and entrepreneurship are the fundamentals of its success.
  

The use of external staffing agencies or recruiters requires prior approval from our Human Resources Department. The Human Resources Department at Debiopharm requests that external staffing agencies or recruiters not to contact Debiopharm employees or members of the Board of Directors directly in an attempt to present candidates.

Submission of unsolicited resumes in advance of an agreement between the Human Resources Department and the external staffing agency or recruiter does not create any implied obligation on the part of Debiopharm.

Debiopharm will not accept unsolicited resumes from any source other than candidates themselves for either current or future positions.

Job Summary

• ID: 507EDC1E6F
• Department: Project Management Office