Administrative Assistant & Front Desk Officer – 60%

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Company Description

At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.

As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare’s hardest challenges and advance what is possible.

Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere—we strive to foster an inclusive culture built around diversity of thought and mutual respect.We lead with inclusion and empower our team members to do their best work as theirmost authentic selves.

Passionate people who want to make a difference drive our culture—our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.

Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together,let’s advance the world of minimally invasive care.

Job Description

At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints. As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare’s hardest challenges and advance what is possible. Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere—we strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves.

Passionate people who want to make a difference drive our culture—our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.

Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let’s advance the world of minimally invasive care.

Primary Function Of Position

The Administrative Assistant & Front Desk Officer is the permanent contact party for all office related activities. The role covers the reception and an ongoing proper administration of the office to the highest standards. The Administrative Assistant & Front Desk Officer is providing on-going support to the Exec. Admin & Workplace Services Sup. for certain daily activities. The Administrative Assistant & Front Desk Officer assists the EU Business services teams.

Roles And Responsibilities

Reception

• Welcome desk, incoming phone calls, welcome visitors, candidates and suppliers
• UPS and courier dispatching
• On-boarding new employees
• Errands for the office (gifts, small furniture, flowers etc.)
• Listings update: European and Aubonne phone list, parking, birthdays
  

Workplace Services

• Organization of the on-going office maintenance: stationery and any other inventory (Coffee, Utilities, Kitchen related, other) management along with consistent and efficient ordering process
• Daily fill up coffee, tea, drinks etc. in the kitchen and the coffee corners
• Parking control and fines
• Small furniture order and supervision of the set-up
• Follow up contracts such as concierge, office cleaning, electronic stamping and any other necessary device
• Monitor that all tasks are fulfilled according to the contracts
• Advise and inform employees about intervention, e.g. window cleaners, and other disturbing works
• Keep a close contact to our main suppliers and potentially contribute to identify new suppliers to challenge the existing ones for best quotes
  

Administrative tasks

• Help with meeting room set-up for internal meetings and event organization (lunch order, drinks, set up tables, food, etc.)
• Organizing meetings and taking meeting minutes
• Provide support for staff event organization, such as Welcome Day, parties, Christmas evening, farewell
• Provide support for hotel, taxi or any other reservation
• Upon request, accomplish selected tasks for EU business services teams
• Perform Travel expenses for VP’s and directors as requested
• Invoices management: request new vendor creation, raise Purchase Order in company’s system, follow up on queries to ensure timely payment
  

Qualifications

Required Knowledge, Skills, and Experience:

• Dynamic, self-starter, customer focused, autonomous and solution-oriented
• Good knowledge of MS Office, at ease managing transactions in various online platforms
• Fluent at least in English and French (written and spoken)
• Excellent communication, interpersonal skills and welcoming
• Flexible (also lunch time), reliable and strong service ethics
• A keen ability to organize, prioritize and juggle administrative tasks in a reception set up
• Good presentation
  

Preferred Knowledge, Skills And Experience

• Experience in a similar role in an international company
• Having worked in a US group and/or in the medical industry environment
• Fluency in German would be a plus
  

Additional Information

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

Shift : Day

Travel : None

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