Executive Assistant
Visualizza: 263
Giorno di aggiornamento: 18-03-2024
Località: Saint-Prex Vaud VD
Categoria: Amministrativo / Impiegato / Assistente Tecnologie dell’informazione Consiglio di amministrazione Ufficiale
Industria:
Contenuto del lavoro
Your assignment
You will also assist and provide a range of legal support and administration.
Your responsibilities:
- Manage the departmental correspondence, contract and invoice flow
- Support the department with various administrative tasks such as maintain schedules and calendars, time registration, booking and arrangement of meetings and the booking of travel
- Improve and develop administrative processes for the department
- Provide linguistic review as well as format review to departmental presentations and reports
Your tasks:
1. Corporate Secretarial Support for HQ and affiliates:
- Maintain board books
- Support board meetings
- Manage commercial register changes
- Liaise with notary regarding legalisations, apostilles, and other relevant documents
- Assist with IP filings and obtain assignments and other inventor documents
- Maintain and assist attorney with due date lists
- Maintain internal IP and trade mark files
- Liaise with domain name registry
- Support Due Diligence projects
- Set up / maintain databases and legal / corporate files
- Manage and update current online archive
- Proofread and edit of legal documents
Your profile
- 10+ years’ experience as an Executive Assistant reporting directly to senior management
- Fluent in English with excellent writing and linguistic skills, and
- preferably fluent as well in one or more of Finnish, Danish, Swedish, German, French
- Experience in legal or paralegal departments
- Preferably (but not required) 10+ years’ experience in the pharmaceutical industry
- Excellent IT skills especially with use of Microsoft Office and preferably Diligent Board Books
- Service-minded, resourceful, action-oriented with a solution-oriented approach
- Able to deliver high quality work on time
- Discretion with confidential information
- Autonomous, flexible and adaptable
- Enjoys working within a multicultural team and contributes to a good working environment in the department
- Continuous learner with willingness to add to responsibilities
Interested?
Does this role interest you?
Do not hesitate to apply directly online!
We look forward to receiving your application and please note we will get in contact only with the selected candidates.
Scadenza: 02-05-2024
Clicca per candidarti per un candidato gratuito
Segnala lavoro
LAVORI SIMILI
-
⏰ 19-05-2024🌏 Basel, Basel-Stadt BS
-
⏰ 19-05-2024🌏 Aarau, Aargau AG
-
⏰ 18-05-2024🌏 Thun, Bern BE
-
⏰ 18-05-2024🌏 Fribourg, Fribourg FR
-
⏰ 17-05-2024🌏 Fribourg, Fribourg FR
-
⏰ 15-05-2024🌏 Martigny, Valais VS
-
⏰ 15-05-2024🌏 Schaffhausen, Schaffhausen SH
-
⏰ 15-05-2024🌏 Genève, Genève GE
-
⏰ 14-05-2024🌏 Lucerne, Luzern LU
-
⏰ 14-05-2024🌏 Genève, Genève GE