Medical Affairs and Study Coordinator

This is an important role accountable for operational support and coordination in Medical Affairs, Medical Governance and Clinical trials execution in Switzerland to assure delivering the Medical Department activities in Switzerland. Focus sits in three areas: 1) Medical Affairs 2) Medical Governance and 3) Clinical trials.

Key Responsibilities:

Support for Medical Affairs and Medical Governance

• Contract management of medical activities and processing of grant requests (this includes having contact with external customers)
• Operational Support of Accounting (creation of purchase orders, processing orders and invoices)
• Support in knowledge of our systems (CERPS, eForms, GLASSES, Adobe sign)
• Performs and supports Management Monitoring, IBM and audits concerning Medical Department
• Support in uploading materials and component assets into CONTENT LAB
• Archiving of Governance and Pharmacovigilance documents, contracts

Coordination of initiating and maintenance of clinical trials in Switzerland

• Fulfil the requirements of Swissmedic and Swiss ethical committees in the Sponsor Representative Role (submission of documents/amendments according to local application forms)
• Support the contract management process with investigators
• Adapting Informed Consent Forms for study participants according to Swiss requirements
• Local archiving and documentation of study documents

Medical Department support

• Preparation of agenda and meeting minutes of department meetings
• Organization of team events, travelling and internal/external meetings of medical team
• Planning onboarding of Medical Department staff
• Administrative tasks (overview of folder structure in TEAMS and other share points, medical webpage)

Why you?

We are looking for professionals with these required skills to achieve our goals:

• Academic degree in Biology, Para-medical/ study nurse
• GCP certificate
• Pharma Industry experience (or related) (minimum 2 years)
• Experience in Technical capabilities to work with Excel and PowerPoint software, and different electronic systems.
• Experience in clinical trial coordination and Good clinical Practice
• Fluent in German and English, French is an asset
• Experience in project management would be an advantage

Preferred Qualifications:

If you have the following characteristics, it would be a plus:

• Quickly builds understanding of business needs in medical affairs, governance and clinic trials.
• Has strong process skills: manages a piece of work from beginning to end in a rigorous, accurate and disciplined manner.
• Ability to understand issues to be able to effectively escalate problems to relevant manager and provide possible solutions
• Sees best practices being shared with entire team, detects deviations from processes
• High accuracy of execution of our processes

Our values and expectationsare at the heart of everything we do and form an important part of our culture.

These include Patient focus, Transparency, Respect, Integrity along with Courage, Accountability, Development, and Teamwork.As GSK focuses on our values and expectations and a culture of innovation, performance, and trust, the successful candidate will demonstrate the following capabilities:

• Operating at pace and agile decision-making – using evidence and applying judgement to balance pace, rigour and risk.
• Committed to delivering high quality results, overcoming challenges, focusing on what matters, execution.
• Continuously looking for opportunities to learn, build skills and share learning.
• Sustaining energy and well-being
• Building strong relationships and collaboration, honest and open conversations.
• Budgeting and cost-consciousness

• LI-GSK

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