Senior Assistant of SVP Global Marketing & Business Development

☞ Ferring Pharmaceuticals, Inc.

Visualizza: 171

Giorno di aggiornamento: 26-03-2024

Località: Saint-Prex Vaud VD

Categoria: Marketing / PR

Industria: Pharmaceutique et biotechnologie

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Contenuto del lavoro

Job Title:

Senior Assistant of SVP Global Marketing & Business Development

Job Description:

ROLE:

Execute daily administrative work for the Senior Vice President Global Marketing and Business Development and his management team with a minimum of guidance and direction. Manage and optimize relevant work processes and work flows within own areas of responsibility.

MAIN ACCOUNTABILITIES:

  • General administrative / secretarial duties to Sr. Management such as correspondence, calendar management, email and mail processing, presentations, minutes of meeting, filing/ documentation etc. with full discretion, dedication and loyalty

  • To make travel arrangements for Sr. Management and make the necessary bookings

  • To organize events, such as internal and external meetings, conferences, visits from guests, business conferences etc.

  • To sort all kind of documents (i.e. correspondence, invoices, etc.) and file them accurately

  • To keep archives up-to-date

  • To prepare and submit expense claims. Ensure contracts are uploaded to relevant systems

  • To make the follow-up of the budget, resources and cost. Coordination of costs and reports

  • To transform notes into professional presentations

  • To provide assistance to the department with office programmes, translating and proof reading

  • To serve as a back-up for other assistants within the organization and ensure teamwork with them

REQUIRED EDUCATION / QUALIFICATIONS / SKILLS:

  • 5-10 years’ experience in a comparable position

  • College degree or above

  • Fluent in English, fluency in other languages an asset

  • Good communication and interpersonal skills

  • Able to act as Project Manager and team player

  • To show full discretion, trustworthy, dedication, loyalty and flexibility

  • Must be a strong believer in service and support to superior and his/her team(s)

  • 80% part time could be considered

Location:

Switzerland HQ - St-Prex
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Scadenza: 10-05-2024

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