Junior Administrative Assistant // Johnson & Johnson

☞ Randstad Switzerland

View: 135

Update day: 20-03-2024

Location: Bern Bern BE

Category: Administrative / Clerical / Assistant

Industry: Staffing Recruiting Biotechnology Research Pharmaceutical Manufacturing

Position: Entry level

Job type: Full-time

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Job content

Caring for the world, one person at a time... inspires and unites the people of Johnson & Johnson. We embrace research and science - bringing innovative ideas, products and services to advance the health and well-being of people. Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world. We have more than 260 operating companies in more than 60 countries employing approximately 135,000 people. Our worldwide headquarters is in New Brunswick, New Jersey, USA

Janssen Vaccines in Bern (Switzerland) belongs to the Janssen Pharmaceutical Companies of Johnson & Johnson. Janssen is an organization of over 40,000 professionals working passionately to prevent, treat, cure and stop some of the most devastating and complex diseases of our time. In Bern, about 500 people of over 25 nationalities work together with the wider Janssen organization and partners on the development, manufacturing and analytical testing of novel vaccines and bacteria-based pharmaceutical products.

Main Responsibilities

Performance of secretarial, clerical, and administrative duties for specific managers and their departments:
  • Scheduling of appointments, meetings & booking rooms
  • Support during/for meeting (Zoom, catering etc)
  • Agenda management, pro-actively resolving scheduling conflicts
  • Booking travels & maintaining expense reports
  • Managing general correspondence
  • Registration and preparation for site visitors
  • Support in on- & offboarding of staff
  • Document collection, editing, preparing & filing as required
  • Processing quotes & invoices, maintaining financial records
  • Follows up on relevant issues and informs manager of status.
  • MS Office support, like creating and maintaining of distribution lists, assisting in SharePoint updates
Supporting the local communication responsible with administrative tasks as requested:
  • Updating Intranet & SharePoint sites
  • Scheduling site meetings & virtual sessions
  • Supporting virtual sessions (e.g. recording, minutes, etc.)
  • Sending standardized communication mails
  • Updating info boards on site
  • Maintaining media databases
  • Sorting & filing of documents
Who We Are Looking For
  • Commercial Education (KV)
  • 0 - 3 years of administrative work experience
  • Very good verbal and written German and English communication
  • Well organized and structured method of work
  • Proactive and strong communicator
  • Highly committed personality, ability to deal with confidential information
  • Very good command of MS-Office products, IT-literate, ideally SAP and/or SharePoint knowledge
This job based in Bern, Switzerland will initially be limited to approx. 12 months. If you are interested in working with a global leading pharmaceutical company in a dynamic, progressive and collaborative environment, then send us your application today. Or give us a call if you have any questions!

#diversity
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Deadline: 04-05-2024

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