직업 종류: Full-time

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작업 내용

Executive Assistant to Chief Life Sciences Officer – Neuchatel, Switzerland

Be a part of a revolutionary change.

At PMI, we’ve chosen to do something incredible. We’re totally transforming our business, and building our future on smoke-free products.

With huge change, comes huge opportunity. So, wherever you join us, you’ll enjoy the freedom to dream up and deliver better, brighter solutions and the space to move your career forward in endlessly different directions.

It’s so rare in R&D that everything aligns to create the ideal conditions for outstanding work. Right now, at PMI, that’s exactly what’s happening. R&D is the driving force for our bold new vision to replace cigarettes with a revolutionary portfolio of alternative products.

Join us and you’ll have the resources, support and technology you need to break new ground and see ideas come to life. You’ll be surrounded by some of the brightest scientists in their fields, with fast access to subject experts and commercial decision-makers.

If you’re creative, courageous and ready to take risks, you can make a huge impact and propel your career in an endless number of directions. Ultimately, by delivering our smoke-free and beyond nicotine future.

Your ‘day to day’

As an Executive Assistant to Chief Life Sciences Officer you will Provide (high level) complete administrative support to Chief Life Sciences Officer and the team, maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization, procedures and people. Organize team events, both internally and off-site. Actively promote collaboration, optimize services, share best practices and drive for continuous improvement. Perform other administrative tasks using independent judgement and discretion. Plan, organize and schedule own workload so that these activities are completed accurately and on time.

More specifically, you’ll
  • High quality, effective and proactive administrative and business support to Chief Life Sciences Officer. Handle matters expeditiously, with high accuracy and follows-through on projects to successful completion, often with deadline pressures.
  • Organize meetings, manage emails and agendas. May have access to the Executive’s e-mails to schedule appointments and answer or redirect routine enquiries for internal or external sources. Handle confidential information and maintain the security of the executive’s records and files.
  • Facilitate smooth communications between the executives, departments, other assistants, employees, external parties and customers.
  • Responsible to sending out some communications, cascading of announcements, reports & highlights and writing of correspondence.
  • Travel organization (flights, car, accommodation, visas, expense reports, etc.) with high level of accuracy. Arrange Department events, site activities and team off-sites meetings.
  • Support of introduction process for new Life Sciences Team Members.
  • Management of security issues. Single point of contact for the security team onsite (coordination of evacuation exercises, accesses to building & restricted areas, parkings).
  • Collaboration with GS Space Plan team for offices & space allocations.
Who we’re looking for
  • High school degree, Business Administration diploma, Commercial Employee CFC or equivalent, additional qualification as Personal Assistant or Secretary are a plus.
  • Substantial experience in a Multi-national Executive Assistant Role.
  • Ability to communicate sensitively and effectively, both verbally and in writing, with various partners.
  • High priority setting and planning capacities, with the ability to react quickly and effectively.
  • Strong computer skills.
  • Fluent, well written and spoken English is mandatory.
What we offer

Our success depends on the men and women who come to work every single day with a sense of purpose and an appetite for progress.

Join PMI and you too can
  • Seize the freedom to define your future and ours. We’ll empower you to take risks, experiment and explore.
  • Be part of an inclusive, diverse culture, where everyone’s contribution is respected; collaborate with some of the world’s best people and feel like you belong.
  • Pursue your ambitions and develop your skills with a global business – our staggering size and scale provides endless opportunities to progress.
  • Take pride in delivering our promise to society a smoke-free future.
#LIJobs
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마감 시간: 05-05-2024

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