Office Administrator

☞ ArrowResources AG

View: 186

Update day: 25-04-2024

Location: Steinhausen Zug ZG

Category: Administrative / Clerical / Assistant

Industry: Mining

Position: Entry level

Job type: Full-time

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Job content

ArrowResources AG is a global commodity trading house headquartered in Switzerland and is seeking candidates for an exciting opportunity to join its rapidly growing business. The ArrowResources group of companies is an integrated commodities trading house, actively trading base metals, concentrates, ores, natural gas, LNG, power, crude oil, and oil products.

Office Assistance

The position encompasses the following tasks:
  • Answering and redirecting calls.
  • Sorting, distributing mail and arranging courier services.
  • Monitoring office inventories and ordering office consumables.
  • Ensure the smooth running of the office and general facilities requests-including, but not limited to: reporting faults on printers, photocopies, PCs, lighting, paper deliveries.
  • Organizing office needs for an ongoing and expanding business: space/facilities, new joiner packs and arrangements etc.
Relationship Assistance
  • Communicating with key suppliers, customers, both Swiss and globally, to schedule meetings and trips in conjunction as and when required.
  • Interaction with potential customers of the Firm – meeting schedules, printing marketing packs/materials, greeting in reception and escorting professionally.
  • Organizing Events including team events and client entertainment.
  • Assisting her superior in Flight, Hotel, Restaurant and Transfer bookings and Conference arrangements.
Travel
  • Assisting her superior in Flight, Hotel, Restaurant and Transfer bookings and Conference arrangements.
  • Complex travel itineraries requiring good knowledge of travel networks.
  • Flights, hotels, accommodation, currency, visas.
  • Liaising with Executive Assistants in other locations to arrange meetings, hotel desk, etc.
Other Administrative Duties
  • Processing expenses and invoices (adhoc) whilst adhering to Employer’s policies.
  • Meeting and catering bookings, including conference calls and video conferences.
  • Couriering documents and Mail distribution.
  • Holiday and absence monitoring using tracking spreadsheet for management review.
  • Archiving documents.
Personal Requirements
  • Excellent interpersonal and communication skills in German and English, both written & verbal. Swiss German is a plus.
  • 1-3 years similar professional experience.
  • Team player.
  • Keen to learn new area of practice.
  • Proactive and enthusiastic, with a motivated approach.
  • The ability to operate with urgency and prioritize work accordingly.
  • A structured and logical approach to work.
  • Strong problem-solving skills.
  • The ability to manage large workloads and tight deadlines.
  • Excellent attention to detail and accuracy.
  • A diverse and inclusive cultural vision.
About ArrowResources AG

ArrowResources is a global commodity trading group active in sourcing, storing, transporting, financing and trading metals, minerals, concentrates, ores, natural gas, LNG, power, crude oil and oil products. Guided by a strong commitment to ESG our business is at the forefront of the global energy transition to a low carbon economy. Arrow Metals and Trading is strategically embedded into the supply chain fostering access to critical raw materials. We provide a wide range of financial, logistical and risk management infrastructure allowing our mining and processing partners to focus on what they do best. AOT Energy is a global leader in energy trading, covering crude oil and derivatives, renewables, petrochemicals, natural gas, and LNG. Our global business activity is conducted out of trading hubs located in Asia, Europe, Africa and North America, with industry experts covering all aspects of the business ranging from origination, transport, storage, blending, finance to marketing.
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Deadline: 09-06-2024

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