Office Manager and HR Support (80-100 FTE)

At Vizrt Group, we work with our shared purpose in mind: to deliver more stories, better told. We provide real-time 3D graphics, video playout, studio automation, sports analysis, and asset management tools for the media and entertainment industry. We customers in more than 100 countries worldwide and 20 offices around the world. Vizrt’s products are used by the world’s leading media companies, such as CNN, BBC, ZDF, Sky Sports, and many more.

To strengthen our team in Zurich, we are seeking a highly motivated

Office Manager and HR Support (80-100%)

The ideal candidate is a knowledgeable Office Manager with experience in assistance tasks as well as HR administration, available to work either full time or part-time (80%) in a hybrid model (office presence and home-office can be alternated to suit individual and business needs). The onboarding phase should ideally take place in November 2021 or earlier.

What You’ll Do:

Office Management

• Line Manager of office assistant
• Lead weekly Zurich Management Meeting (with HR Partner and Site Manager)
• Create and maintain office policies, regulations and handbook in coordination with HR
• Maintain filing system and legal archive
• Participation in regular Office Manager calls
• Management of time/vacation logging system and coordination with payroll

HR

• Payroll management in cooperation with our external payroll company, incl. coordination with the corporate Accounting
• Handling of pension fund, social welfare, insurances, taxes, etc.
• Management of time/vacation system and coordination with payroll
• Employment contracts, certificates, letters of references and other personnel documents, in cooperation with the Head of HR EMEA
• Terminations (process, documentation)
• Labor law topics (incl. contact with legal advisors as needed)
• Work permit process for non-Schengen employees, A1 certifications for business trips and similar documentation
• Help with onboarding of new employees in coordination with line manager and ’buddy’
• Manage recruitments of (junior) positions in Zurich and potentially in other EMEA countries
• Support the Head of HR EMEA on ad-hoc topics and projects for other countries in EMEA

What You Bring:

• Commercial degree or education in Human Resources.
• 3+ years work experience as Office Manager or Team Assistant, ideally with HR admin/HR operations tasks.
• Strong interpersonal, consulting, and listening skills.
• Proficient knowledge of MS Office.
• High reliability and ability to set priorities and to multitask.
• Accurate, detail-oriented, motivated, resilient, initiative and autonomous working structure.
• Languages: Fluency in both German and English is a must.

Your Story

The stories we tell are unique. We’d love to hear yours! Read more at www.vizrt.com.

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