Office Manager

☞ Smood

View: 193

Update day: 21-03-2024

Location: Plan-les-Ouates Genève GE

Category: Administrative / Clerical / Assistant

Industry: Food Beverage Services

Position: Associate

Job type: Temporary

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Job content

Smood is the leading last mile delivery service in Switzerland. We aim to improve the lives of

Swiss people in everything we do. Smood is a food-tech company connecting Swiss

consumers with more than 2,000 restaurants and 80 Migros stores and we are constantly

exploring additional services to expand our core offering. All mobile apps, the website and

other proprietary tech and software is built in-house. Smood stands for a diverse, dynamic

and open corporate culture with more than 150 employees in 2 different office locations.

With us, you will be encouraged and challenged to show your full potential.

Reporting directly to the Chief of Staff, we are looking for an Office Manager for a 6 months temporary position (maternity leave replacement) to assist in the coordination of the premises and business activities.

Responsibilities
  • Assist the COS in tasks related to the coordination of the premises and business activities
  • Take the overall responsibility for the management of the premises and the comfort of employees in the offices (Replenishment of office equipment, maintenance of the various facilities etc)
  • Welcoming guests for business meetings
  • Organizing internal meeting rooms or events, external events for employees and company vehicles
  • Assisting with the incoming and outgoing mail (sorting, distribution, drop-off and pick-up).
  • Answering incoming calls and the office intercom
  • Organization of hotel bookings and travel arrangements
  • Organization and implementation of induction programmes for new employees: Managing onboarding and offboarding procedures
  • Management of the office parking allocation
  • Communication to staff at the request of management
  • Be prepared to carry out any other assignment as ordered by the COS and according to the specific needs of the company
  • Various other administrative tasks

Requirements
  • Tertiary education finishing certificate in Business or Hospitality, or equivalent
  • Excellent communication skills in French and English, additional German or Italian would be highly desirable but not mandatory
  • Open-minded, self-starter and can-do approach who thrives with a high degree of autonomy
  • Eager to learn and assist colleagues with their day-to-day

Benefits
  • Competitive remuneration
  • The opportunity to be a part of a very entrepreneurial and innovative organization
  • Smood is an incredible fast-paced working environment that will never get boring
  • We challenge ideas, not people. We firmly believe in promoting the best ideas, regardless of titles and hierarchy.
  • Varied and interesting projects and the chance to take over true responsibility
  • Attractive working atmosphere in a committed, dynamic and family-oriented company
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Deadline: 05-05-2024

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