Office Manager

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View: 140

Update day: 18-03-2024

Location: Baar Zug ZG

Category: Administrative / Clerical / Assistant

Industry: Law Practice

Position: Mid-Senior level

Job type: Full-time

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Job content

Dynamic, multi-jurisdictional trust and corporate services firm is looking for a Senior Office Manager to join their diverse, international, and fast paced team in Baar, Switzerland.

Senior Office Manager / PA for 80 - 100% (w/m)

Tasks
  • Responsible for office management and reception (within a team of 3).
  • Personal assistant to senior partners.
  • Responsible for friendly and service-oriented welcome and support of clients, staff and visitors.
  • Ensure smooth flow of communication, including telephone calls.
  • Overseeing post organization of all incoming and outgoing mail (incl. stamping, ordering couriers and forwarding mail to customers).
  • Responsible for office organization, maintenance office / kitchen and managing supplies.
  • Maintenance of office appliances (printers, coffee machine, shredder, etc.)
  • Time registration as well as agenda coordination of partners and staff.
  • Responsible for preparation and organization of meetings and meeting rooms.
  • Copying, scanning, printing, and filing documents.
  • Support with IT.
  • Handling correspondence in German and English.
  • Assist with administration and payments.
  • Expense reporting, book travel expenses, petty cash.
  • Scheduling and planning appointments and travel arrangements.
  • Support (private) clients and partners with administration and personal matters.
  • Organize Legalizations / Apostilles.
  • Organize company events, planning of on-site and off-site meetings.
  • Coordinate client and staff requests and provide support where needed.
  • General administrative assistance to the management and staff.
  • Preparing presentations and general marketing support.
  • Back-up receptionist / maintain agenda and book flights

Requirements
  • Service minded and commercial / administrative / or para legal education.
  • Minimum of 3-5 years’ experience in a similar position in a corporate environment.
  • Strong knowledge of computer programs (Microsoft Outlook, Word, PowerPoint, Excel, Nitro, Google).

Our client is s a highly respected boutique provider of trust and corporate services serving ultra-wealthy families from all over the world. Our has several offices in key locations worldwide while the head office is based in Baar (Zug), Switzerland.
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Deadline: 02-05-2024

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