Office Manager

Job content

At HeiQ (www.heiq.com, LSE:HEIQ), we are on a mission to improve the lives of billions of people by “heiqing” materials. Since our inception as spin-off from the Swiss Federal Institute of Technology Zurich (ETH) in 2005, we have created some of the most effective, durable and high-performing textile technologies on the market today. Over 300 brands like Burberry, Zara, Burton, Patagonia, Speedo, Uvex, Itochu, or Serta Simmons sell products with our technologies inside. This makes every-day products more functional, more comfortable and more sustainable – and has won us 18 awards that we are proud of.

HeiQ combines the flexibility and dynamism of a young and customer-oriented company with the professionalism of an international, UK stock market listed player.

In order to continue our growth story, we are looking for an experienced

Office Manager (100%).

In this newly created role, you are on a mission to build world-class people operations for HeiQ and will report directly to the VP People Operations.

Your Responsibilities

In this exciting new role, you will be looking after the administration of HeiQ’s head office on a day-to-day basis, report to the Chief of Staff, and support the international leadership team.

• Organizing office operations, designs and maintains office administrative systems.
• Organizing company events, schedules group meetings, business travel, and accommodations.
• Managing office budget, office supplies inventory and places orders as necessary, liaises with suppliers.
• Maintaining calendars, preparing letters, reports, and presentations for the senior leadership team.
• Organizing induction programs for new employees.
• Greeting visitors, answering and directing phone calls.
• Receiving and sorting incoming mail and deliveries, and manages outgoing mail.
• Assisting with office planning and office move, and with managing and maintaining office infrastructure.
• Identifying opportunities for office management improvements, and designing and implementing new systems.

You are

• Reliable and discrete.
• A relentless go-getter.
• A learner, not a knower.
• Very structured and diligent yet pragmatic and result-driven.
• An authentic team player, demanding of yourself and leading by example.
• A digital native, competent systems user, and loving the work with tools like Excel, Miro, Confluence, Outlook, or the CRM.
• Fully professionally proficient in English (mandatory for all employees working at HeiQ - additional languages are advantageous).

You bring

• Minimum 4 years experience as an office/administration manager and team assistant.
• Excellent interpersonal and communication skills.
• Comfort advising working with senior management.
• Experience dealing with Swiss authorities is a must.
• Organizational and time management skills.
• Strong problem-solving skills.
• Analytical abilities, budgeting skills, attention to detail.

We offer

• A chance to step up, take responsibility, and make a difference in shaping HeiQ’s global growth story.
• Hard work, a breath-takingly high pace, and a direct communication style.
• An extraordinary team and a diverse, inclusive, meritocratic culture.

Does that sound like a great challenge to you? Then we look forward to receiving your application asap. Only suitable candidates will be contacted. Applications of Non-EU/EFTA Citizens without valid work permit for Switzerland cannot be considered. We will be in touch as soon as possible.