Senior Assistant of SVP Global Marketing & Business Development

Job content

• General administrative / secretarial duties to Sr. Management such as correspondence, calendar management, email and mail processing, presentations, minutes of meeting, filing/ documentation etc. with full discretion, dedication and loyalty
• To make travel arrangements for Sr. Management and make the necessary bookings
• To organize events, such as internal and external meetings, conferences, visits from guests, business conferences etc.
• To sort all kind of documents (i.e. correspondence, invoices, etc.) and file them accurately
• To keep archives up-to-date
• To prepare and submit expense claims. Ensure contracts are uploaded to relevant systems
• To make the follow-up of the budget, resources and cost. Coordination of costs and reports
• To transform notes into professional presentations
• To provide assistance to the department with office programmes, translating and proof reading
• To serve as a back-up for other assistants within the organization and ensure teamwork with them

• 5-10 years’ experience in a comparable position
• College degree or above
• Fluent in English, fluency in other languages an asset
• Good communication and interpersonal skills
• Able to act as Project Manager and team player
• To show full discretion, trustworthy, dedication, loyalty and flexibility
• Must be a strong believer in service and support to superior and his/her team(s)
• 80% part time could be considered