Senior Associate, Administrative Assistant (m/f/d)

Our company is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. Today, we are building a new kind of healthcare company – one that is ready to help create a healthier future for all of us.

Our ability to excel depends on the integrity, knowledge, imagination, skill, diversity and teamwork of an individual like you. To this end, we strive to create an environment of mutual respect, encouragement and teamwork. As part of our global team, you’ll have the opportunity to collaborate with talented and dedicated colleagues while developing and expanding your career.

Provide secretarial, administrative and project specific support to Regional Team of Eastern Europe, Middle East, and Africa region.

Responsibilities:

• Provide administrative support to Regional Leads of Market Access, Policy & Communications, Legal, EMIAS (Emerging Markets Innovative Access Studio) Team and members of the Regional team as necessary, including diary management, correspondence, document production (presentations, org charts, emails, letters, etc.) using appropriate software packages (e.g. MS Outlook, Word for Windows, PowerPoint and Excel), general office administration and office management, and ad hoc projects.

• Liaise with the EEMEA support functions and other stakeholders to ensure alignment and shared co-ordination of joint projects.

• Conduct business processes that support the function using appropriate software packages, e.g. contract management, expenses, PO raising, invoicing, etc.

• Arrange/book travel, transport, transfers, accommodation, meeting facilities, conferences, global videoconferences and teleconferences, events, registrations; produce complex itineraries for all trips.

• Arrange and coordinate teleconferences and internal/external meetings (small and large); book meeting rooms, equipment, hospitality, etc.

• Welcome visitors; arrange transport, accommodation, itineraries and hospitality for visitors, as required.

• Gather materials required for meetings, as required.

• Attend and take notes at confidential internal and external meetings.

• Work with other members of the Regional team to coordinate responsibilities and key projects e.g. budget management, project charter tracking, team calendar

• Proactively contribute to business processes through administrative and organizational activities as required, including seeking to improve their effectiveness and efficiency.

• Act as focus for Records Management (Audit) and archiving of business documentation.

• Conduct all activities in compliance with company policies and standard operating procedures.

• Collaborate with other internal stakeholders such as Finance, Legal and Procurement to ensure appropriate follow up of internal processes related to Regional projects

• Travel Management (including visas)

• Internal & External Meetings co-ordination

• Follow up on action items during weekly Leadership Meetings

• Regional Calendar Planning

• Track on-boarding requirements for all new members of the Regional Team

• Congress Registrations

• Manage SharePoint and Teams Sites and Distribution Lists

Qualifications:

Education and Skills Required:

• GCSE/Secondary, Academic Degree Preferred

Significant administrative experience, including supporting executives required:

• High prioritization & working through complex situations

• Demonstrated IT Competent - Excellent knowledge of MS Outlook, Word for Windows, PowerPoint and Excel.

• Experience of working within a complex organization

• Very strong prioritization and organizational skills.

• Ability to work under pressure and with limited direction on a day-to-day basis.

• Ability to show own initiative, logical thinking and creative problem solving in response to day-to-day situations.

• Strong written and verbal communication; strong interpersonal skills.

• Ethics and integrity, awareness of compliance requirements and maintaining confidentiality as normal way of working.

Skills/Knowledge Preferred:

• Knowledge of EEMEA Regional organization.

Our employees are the key to our company’s success. We demonstrate our commitment to our employees by offering a competitive and valuable rewards program. Our Company’s benefits are designed to support the wide range of goals, needs and lifestyles of our employees, and many of the people that matter the most in their lives.

THE COMPANY

Our company has had a presence in Switzerland since 1963. With a regional office and manufacturing/packaging facility, Lucerne is considered the center of operations. Approximately 1,000 people work collaboratively at the four Lucerne locations (Tribschenstrasse, Citybay, Schachen and Kriens). A fifth location has been recently established in Zurich, aimed at accelerating the development and commercialization of many of our company’s medicines and vaccines, which supports our mission to save and improve lives around the world. The new location has a target date of 2021 for operational readiness.

We are proud to be certified as a “Top Employer Switzerland” and “Top Employer Europe” showing the company’s commitment to our employees and the community around us.

The Ring Center building located in Kriens is our Regional Headquarters for Europe, Middle East and Africa. Employees from 50 nations across the region bring their diverse backgrounds and experiences together to develop solutions that benefit all our patients. From this site we provide leadership and support to more than 70 local subsidiaries around the world.

Who we are …

We are known as Merck & Co., Inc., Kenilworth, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world’s most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

What we look for …

Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Requisition ID:R154749