Students Accounting Officer

Students Accounting Officer

Permanent contract - 40% to 60% - start 01.12.2022/ Glion, Switzerland

Glion Institute of Higher Education (GIHE), in the top 3 for Hospitality & Leisure Management by the QS World University Ranking, is a brand of the Sommet Education Group. Founded in 1962, GIHE is a private Swiss institution offering Bachelor’s and Master’s degrees in hospitality, luxury and event management to an international student body across three campuses in Glion and Bulle, Switzerland, and London, UK.

You share our values: Development, Distinctiveness, Joint commitment, Openness and Sense of service.

Profile and skills:

• Commercial Business Diploma/apprenticeship, any Finance or Accounting diploma is appreciated
• 2 to 5 years of experience in a similar position or at least in a financial working environment (accounting department, bank, etc) - Hospitality, Education or Luxury working environment a plus
• Excellent communication skills (written and oral) with ability to deal with demanding customers
• Reliability and attention to details, at ease with numbers
• Ability to efficiently organize time and priorities
• Microsoft Applications (Word, Excel, Outlook) - excellent knowledge of Excel is really a plus
• French /English (minimum B1/advanced written and spoken) - any other languages is a plus

Responsibilities:

Acting independently and based on a solid financial background in the accounts receivable area as well as on some mature interpersonal skills:

• Establish complete and accurate pro-forma invoices for GIHE returning students and coordinate the sending of these invoices
• Make adjustments to students’ pro-forma invoices (accommodation, F&B, etc.) and to students’ accounts when necessary
• Take any appropriate actions with parents/sponsors and students to ensure that payments are made on time
• Respond to any students’ and sponsors’ financial requests in person or by e-mail/phone, on a timely manner and accurately; act as liaison with the Finance Director, Managing Director, Parents/sponsors, etc.
• Keep track of the interactions with students and sponsors for a proper follow up
• Manage student payment plans (including sending the payment documents, creating payment plans, tracking payments, reminders)
• Manage the refund process accurately and on time: based on students request, send refund instructions to the accounting department and follow-up until the student refund is complete
• Play a key role of contact between different departments (Student Affairs, Registrar, Academic Department) as well as the Marbella central accounting office
• Deal with scholarship requests, asses provided documentation, ensure validation and record proofs for auditing
  In some occasions produce reports