Supply Planning Officer

Job content

OBJECTIVES OF THE PROGRAMMEThe HQ Operations Support& Logistics team (OSL) is part of Strategic Health Operations (SHO),division of Emergency Response (WRE), WHO Health Emergencies Programme (WHE). The mission of WHE is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations. The objective of the Strategic Health Operations Department is to ensure the establishment of strong emergency management system at all three levels of the Organization (based on incident management), implementation of operations and services according to agreed standards, and availability of a strong logistics and operational support capacity. The Department prioritizes support to the most vulnerable and low capacity countries.Description Of Duties

• Consolidate country-level and/or regional-level demand forecast at regular intervals and during health emergencies in collaboration with the Team Lead, with support from OSL Logistics Officer who has field knowledge and Planning counterpart in Regional OSL.
• Plan upcoming supply requirements by analyzing gap between forecasted demand and stockholding (physical hub stockpile and ongoing Purchase Orders) and develop a procurement plan - product list, volume and budget requirements - that is then communicated and aligned with WHO Procurement counterpart.
• Devise mitigating action plan when there is perceived risk of supply shortages, communicate risk root causes and mitigation plan with relevant party in OSL (incl. Logistics Officer, Country Support Officer, Hub Officer), execute mitigation plan, then follow-up to ensure risk resolution and define global safety stock level for key product categories, and review regularly or after a major emergency, to identify adjustments to improve stockpiling actions.
• Capture lessons learnt, elaborates, and submits approaches for final approval in accordance with comprehensive technical requirements.
• Participate actively in WHO’s OSL network, building regional and national supply planning capacity, while facilitating the rollout of systems, tools and policies.
• Perform any other related incident-specific duties, as required by the functional supervisor.

Required QualificationsEducationEssential: An advanced level university degree in Procurement or Supply, Engineering, Logistics, Finance, Business Administration, Management, or in another related field.ExperienceEssential: At least 7 years of relevant experience in the specific business area, some exposure of which must be at international level. Experience in analyzing Health Commodities Supply chain. Experience in demand forecasts to support planning component in changing context (e.g. Public Health Emergencies). Experience working within a team environment across business functions.Desirable: Previous experience in UN organizations/agencies, health cluster partners, recognized humanitarian organizations, international institutions or nongovernmental organizations, particularly in developing countries. Experience in WHO rules and procedures. Experience in WHO computing environment. Experience in ERP OneNetwork.Skills

• Planning expertise of supply chain management, and proven ability to successfully multi-task.
• Detailed knowledge of the business environment and direct business experience.
• Some knowledge of relevant management and business change techniques such as business process modeling and re-engineering.
• Capable of prioritizing own workload in a high pressure and time-constrained environment.
• Strong relationship building skills and communication skills, good analytical skills with high focus on detail and solution orientation.
• Analytical skills, with aptitude/sound judgment for creative problem solving.
• Positive attitude to learning new skills and adapting to newer technologies.
• Knowledge of Microsoft Office Suite including Word, Excel, PowerPoint, Project, Outlook.
• Excellent inter-personal skills
• Knowledge of PMCoE framework and tools.
• Knowledge of managing and/or working with teams including virtual and remote teams.

WHO CompetenciesTeamworkRespecting and promoting individual and cultural differencesCommunicationProducing resultsMoving forward in a changing environmentUse of Language SkillsEssential: Expert knowledge of English.Desirable: Intermediate knowledge of French. Intermediate knowledge of WHO official language.REMUNERATIONWHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 77,326 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 5039 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.Additional Information

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• Staff members in other duty stations are encouraged to apply.
• For information on WHO’s operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.

GradeP4Contractual ArrangementTemporary appointment under Staff Rule 420.4Contract Duration (Years, Months, Days)12 monthsJob PostingFeb 24, 2023, 6:51:29 PMClosing DateMar 18, 2023, 12:59:00 AMPrimary LocationSwitzerland-GenevaOrganizationHQ/SHO Strategic Health Operations WREScheduleFull-timeIMPORTANT NOTICE:Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.