Team Administrative Assistant (m/f/d) 80% part-time

☞ Roche

View: 114

Update day: 22-04-2024

Location: Zürich Zürich ZH

Category: Executive management Administrative / Clerical / Assistant Consulting / Customer Service Part-time

Industry: Medical Equipment Manufacturing Biotechnology Research Pharmaceutical Manufacturing

Position: Associate

Job type: Part-time

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Job content

The PositionThe PositionThe mission of the Roche Innovation Center Zurich (RICZ) is to be a leader in developing new generations of engineered antibody products with increased efficacy that address unmet clinical needs. The Center is also one of the antibody engineering power-houses within the Roche Group.We believe our people are our greatest strength, and only by empowering and developing them will we realize Roche’s life-saving purpose! We want you to join us on this quest and be part of a highly passionate, global and collaborative team that takes pride and energy from living our mission.As a Team Administrative Assistant you have the opportunity to support a dynamic and diverse team of scientists dedicated to bringing novel treatments to patients. You will work closely with the Team Leads of our Oncology Discovery, Large Molecules, and Data & Analytics departments and their respective teams to coordinate meetings, events, and provide a variety of administrative tasks. You will also act as local Business Contact person for our Accounts Payable remote support.Your TeamThis position will report to the local Site Operations, which acts as an enabling function across our R&D teams, the site leadership team, the infrastructure among other services. This team is composed of individuals with diverse backgrounds and competencies who have a passion for a dynamic environment, customer focus and continuous improvement. Our team mission is to effectively support the research organization so that it can focus on its business competencies in developing novel antibody therapeutics. You will also work closely together with a pool of administrative colleagues across sites e.g. for cross-site events and initiatives.The Purpose of your RoleAs a Team Administrative Assistant, you will play a key role in supporting the business functions with a variety of tasks, such as
  • Calendar Management
    • Manage the scheduling of Department and Team Meetings (onsite, offsite, virtual)
    • Schedule and support external candidate interviews (cross functional/global attendees)
  • Meeting and Event Management
    • Lead the coordination & execution of internal standing team meetings
    • Arrange all meeting needs (catering, meeting materials, special room set up, etc.) prior and during the event
    • Lead the coordination & execution of team’s offsite and onsite meetings and events
    • Organize and coordinate Site Townhall meetings
  • Team Support
    • Manage administrative components and logistics of onboarding (welcome events, manage devices)
    • Manage and plan team building events, workshops
    • Organizing team travel and overseas travel arrangements via Concur
    • Act as deputy for your Administrative Assistant colleagues during their absence
    • Managing the headcount reporting system as an interface to Finance
  • Business Contact Person (BCP) for Accounts Payable (AP)
    • Close collaboration with the AP support team from our Roche Services and Solution (RSS) remote support
    • Provide accounting information for non-PO invoices and their approval in SAP
    • Report payroll tax relevant transactions to the Payroll department
    • Verify and approve the weekly invoice payment workflow
You bring the following capabilities, mindset, behaviors, and experience:Skills/Competencies
  • Digitally literate in Microsoft Office applications and G-Suite
  • Basic knowledge in accounting and SAP is an advantage
  • Excellent command (spoken and written) of English and German
  • Experience working in diverse and complex organizational cultures and structures and confident in dealing with senior leaders
  • Skilled and knowledgeable in all available tech mtg platforms in room and virtual, (in room tech, google meets, Zoom, global webcasts, VCs)
  • Ability to manage complex scheduling, in multiple time zones, various levels of internal and external stakeholder management
  • Ability to draft email communications on behalf of manager, team, department, leader, etc
  • Ability to interact in an agile environment with flexibility, empowerment, and authenticity
  • Independently lead the planning & execution of meetings, workshops, events
  • Ability to partner with manager or assigned lead to design agenda & manage the distribution of all meeting materials
Mindsets and Behaviors
  • You are a true team player, able to collaborate with a pool of assistant colleagues and share best-practices
  • You are passionate about organization and working with people
  • You are action-oriented and can make decisions; you repurpose work and ideas in favor of starting from scratch
  • You demonstrate curiosity, active listening, and a willingness to experiment and test new ideas when appropriate, focusing on continuous learning and improvement
  • You are able to interact and work effectively under pressure and manage multiple tasks and priorities to meet deadlines
Have we piqued your interest? Then we look forward to receiving your complete application documents (letter of motivation and CV) in English.Who we areAt Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.The Roche Innovation Center Zurich (Roche Glycart AG) is active in the research and development of engineered therapeutic antibodies, with a focus on the fields of cancer immunotherapy. Part of the Roche Group since 2005, it currently employs about 140 people. Read more.We believe in the power of diversity and inclusion, and strive to identify and create opportunities that enable all people to bring their unique selves to Roche.Roche is an Equal Opportunity Employer.
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Deadline: 06-06-2024

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