Team Assistant (all genders)

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Job Description

People First - At Takeda we are dedicated to improving the health and well-being of all people and bringing them the hope of a brighter future. It is our passion that transforms every job into meaningful action. Our people are the heart of Takeda. Our team is growing and for this we need bright minds with creativity and flexibility – what talent do you have?

We are currently hiring for a Team Assistant (all genders) to support our Business Unit Rare Diseases, PDT& Oncology in our office in Zurich Opfikon.

Your tasks in detail:

• Coordinating a variety of different administrative activities within in a dynamic team
• Ensuring high quality and compliant conduct of marketing and sales activities as well as business operational duties
• Reporting into the Head of the Business Unit (BU)
• Responsible for actioning the entire BU’s Activity Management process: activity management tool, contract management, ARIBA/MDG/SAP and activity tracking
• Tracking – ensure all activities are documented and status updated throughout life cycle until activity is closed
• Support the team regular meetings and track/monitor actions
• Finance – collaborate with the Swiss LOC finance controller to work on continuous improvements related to Takeda’s Purchase to Pay processes and problem-solving day to day issues
• Planning of internal and external business meetings, workshops/team building as required
• HCP administration and contact point for administrative services
• Independently drive and complete assigned projects
• Proactively pick up any ad-hoc / unplanned tasks / issues as required
• SharePoint Administrator – manage BU specific materials, content, format etc.
• Facilitate and take part in weekly meetings for the Swiss LOC Team Assistants group, track and assign actions
• Inbound and outbound post services – physically be present in the office to manage post (as per predefined assistants weekly schedule)
• Back-up for other Team assistants as required

Your profile:

• Fluent in English and German both written and oral is mandatory; French is a plus
• Excellent communication and organization skills
• Service minded, structured and open-minded working style
• Very strong in communication and able to deliver a high working level
• Practical business-oriented solution approach
• Experienced in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Positive “Can do” attitude, friendly, flexible, proactive, assertive, committed, reliable, team player
• Capable of working independently as well as in teams and can multitask with ease
• Able to stay professional and calm in challenging situations
• Take ownership for given responsibilities, adaptable and willing to accept and embrace change

Empowering our people to shine

At Takeda, we earn the trust of society and our customers through our values of Takeda-ism: Integrity, Fairness, Honesty, Perseverance. We incorporate these values in everything we do. They represent who we are and how we act. They help us make decisions that we can be proud of today and in the future. We enable our employees to develop their full potential. As a global top employer, we offer exciting career paths, promote innovation, and strive for top performance in everything we do. Takeda fosters an inclusive, collaborative, and international work environment where our teams are united by their relentless commitment to our goal of improving people’s health and creating a better future for the world. Learn more at takedajobs.com.

Diversity, Equity, and Inclusion

At our heart are committed colleagues. We offer interested people numerous opportunities and strongly believe in, and promote, diversity, equity, and inclusion. As a company we offer roles based on merit, welcoming candidates of any gender, age, religious belief, race or ethnic origin or disability. If you are interested in this opportunity, we look forward to receiving your application via our online tool!

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