Temp Operations Specialist

☞ Novartis

View: 150

Update day: 24-04-2024

Location: Basel Basel-Stadt BS

Category: Executive management Production / Operation

Industry: Pharmaceuticals

Position: Associate

Job type: Temporary

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Job content

Job Description

Temporary Operations Assistant, Novartis, Basel, Switzerland

On this role you will be responsible for handling all organizational and administrative details of all projects. Has a key role in projects related to administrative competencies and office management works under close supervision, assists in the delivery of a full range of services to various units.

This role is limited for 6 months.

This is part time job (60% -80%)

Your key responsibilities:

Your responsibilities include, but are not limited to:
  • Supports basic administrative projects by ad-hoc attendance.
  • Organize & supervise other office activities (recycling, renovations, event planning etc.)
  • General administrative support: internal and external correspondence scheduling of internal and external meetings and events calendar management organization of travels (flight, accommodation, visa)
  • Organization of visitors program candidate interviews travel expenses and invoices managing specific data bases
  • General operational support: coordination of demanding processes, e.g. target/actual comparisons budget tracking purchase orders (eShop) checking of invoices
  • Be an integral member of the Admin Ops Team
Commitment to Diversity & Inclusion:

Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Minimum Requirements

What you’ll bring to the role:
  • Commercial training or University degree
  • Several years of working in administration, operations or research / drug discovery environment
  • Excellent team player, used to share tasks and information within a team
  • Strong organization skills, attention to detail, along with very good verbal and written communication skills, creative problem-solving capabilities
  • Good knowledge of MS Office with a strong expertise in Outlook, MS Teams and Excel. Aptitude for learning new software and tools
  • Excellent knowledge of Eshop would be a real asset
  • Excellent time management, prioritization, planning and customer focus
  • Enthusiastic, dynamic, positive approach
  • Good written and spoken English, knowledge of other languages (e.g. German/French) advantageous
Why consider Novartis?

769 million lives were touched by Novartis medicines in 2020, and while we’re proud of this, we know there is so much more we could do to help improve and extend people’s lives.

We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working.

We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what’s possible, when we collaborate with courage to aggressively and ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying!

Imagine what you could do here at Novartis!

Commitment to Diversity & Inclusion:

Novartis is committed to building an outstanding, inclusive work environment and diverse team’s representative of the patients and communities we serve.

Novartis are an equal opportunities employer and welcome applications from all suitably qualified persons.

Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to learn more about Novartis and our career opportunities, join the Novartis Network here: https://talentnetwork.novartis.com/network

Division

NIBR

Business Unit

Global Discovery Chemistry

Country

Switzerland

Work Location

Basel

Company/Legal Entity

Novartis Pharma AG

Functional Area

Facilities & Administration

Job Type

Part Time

Part Time %

80

Employment Type

Temporary

Shift Work

No

Early Talent

Yes
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Deadline: 08-06-2024

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