VN 2022 04 (GS) Administrative Assistant (G5) Geneva, Switzerland - Immediate Start

Job content

We are looking for a resourceful VN 2022 04 (GS) Administrative Assistant (G5) Geneva, Switzerland to join our amazing team at IOM Internationale Organisation für Migration in Geneva, GE.

Growing your career as a Full Time VN 2022 04 (GS) Administrative Assistant (G5) Geneva, Switzerland is an amazing opportunity to develop competitive skills.

If you are strong in teamwork, project management and have the right initiative for the job, then apply for the position of VN 2022 04 (GS) Administrative Assistant (G5) Geneva, Switzerland at IOM Internationale Organisation für Migration today!

Context

Under the overall supervision of the Director, Department of Programme Support and Migration

Management (DPSMM) and direct supervision of the Senior Administrative Assistant, the

successful candidate will provide general administrative support to the department.

Core Functions / Responsibilities

• Support the DPSMM HQ staff members and consultants on administrative and logistic
  

matters.

• Coordinate travel arrangements and process Travel Authorizations (TA) for DPSMM staff.
  

Prepare letters of invitation for external participants to IOM events and process their Travel

Expense Claims. Process Travel Expense Claims (TEC) and Security clearances for Division

Heads.

• Assist with DPSMM staff with requests on IT material and other IT requests through IT shop
  

application.

• Coordinate DPSMM procurement requests, including processing and following up of online
  

purchase requisitions (PR) and other transactions with the relevant units: Purchase Order (PO),

Bids Analysis Summary (BAS), Service Agreements and Online Invoice Payable (OIPA)

• Assist with the recording of new vendors in the Vendor Management System (VMS).
• Coordinate with the Common Services (COS) Unit in the annual finalization of payments for
  

service delivered.

• Support logistical arrangements for seminars, trainings, conferences, retreats and other
  

events (in presence or hybrid events through creation of Zoom meetings and Webinars).

• Regularly archive the DPSMM files (electronically and paper form) in compliance with IOM
  

needs and procedures.

• Perform such other duties as may be assigned.
  

Required Qualifications And Experience

Education

• University degree in Business Administration or a related field from an accredited academic

institution with two years of relevant experience; or,

• Completed High school / Secondary school education with four years of relevant experience.

Experience

• Experience in administrative services or related area;
• Experience with the IOM applications advantageous (online PR, VMS, IT shop, HR Portal).

Skills

• Demonstrated ability to prepare clear and concise communications and coordination of

administrative activities;

• Knowledge of IOM/UN regulations, policies and procedures desirable;
• Ability to work independently against tight deadlines; and,
• Proficient in Microsoft Office (Word, Excel, Outlook, Zoom, etc.).

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in English and French is required (oral and written). Working

knowledge of Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process,

which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural

differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed

manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve

shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely

manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and

innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes

responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains

complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p

df

Competencies will be assessed during a competency-based interview.

Other

Internal candidates of the Organization will be considered as first-tier candidates.

Any offer made to the candidate in relation to this vacancy notice is subject to funding

confirmation.

Please be advised that this is a local position and as such only qualified Swiss nationals or

candidates residing in Switzerland or neighbouring France will be considered.

Appointment will be subject to certification that the candidate is medically fit for appointment,

accreditation, any residency or visa requirements, and security clearances. Subject to certain

exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or

after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No

late applications will be accepted.

How To Apply

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment

system, by 29 May 2022 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment

system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting Period

From 16.05.2022 to 29.05.2022

No Fees

IOM does not charge a fee at any stage of its recruitment process (application, interview,

processing, training or other fee). IOM does not request any information related to bank

accounts.

Company Benefits

• Learning opportunities
• Advancement opportunities
• Competitive salary
  

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