工作类型: Full-time

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工作内容

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the knowledge frontier organization for sustainable development in the UN Development System. It serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP’s policy work carried out at HQ, Regional and Country Office levels is guided by the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains. Within the Global Policy Network the Rule of Law Security and Human Rights (ROLSHR) Team is in charge of among other things, Human Rights and more specifically Business and Human Rights programmatic work.

UNDP has been supporting the implementation of the UN Guiding Principles on Business and Human Rights since 2016. The global initiative on Business and Human Rights is anchored in the framework of The Global Programme for Strengthening the Rule of Law, Human Rights, Justice and Security for Sustainable Peace and Development Phase IV. It is aligned with UNDP Strategic Plan ******** and with corporate’s efforts to support the implementation of the 2030 Agenda and the Sustainable Development Goals (SDGs). UNDP’s Business and Human Rights work is supported by a number of development partners including the Government of Japan.

The Project: Human rights due diligence in global supply chains and a Just Recovery through the implementation of the UN Guiding Principles on Business and Human Rights (B+HR Global)is the result of a partnership between UNDP and the Government of Japan. The programmatic action has the objective to support the adoption or responsible Business Policies in 18 countries globally policy while providing support to Japanese Companies and their suppliers in the conduct of Human Rights Due Diligence.

The Programme/Administrative Associate provides programme and administrative services in support of the project’s responsibilities, deliverables, and operations. This will include support in data, financial management, project/programme design, planning, implementation, reporting, and information management. The Programme/Administrative Associate will promote a client-oriented approach, in the framework of UNDP policies, rules and regulations.

The Programme/Administrative Associate will report to the Programme Manager of the Global Program on Rule of Law Security and Human rights with close collaboration with the Global Advisor on Business and Human Rights.

Duties and Responsibilities

S/he Will Be Responsible For The Following

In close collaboration with the Project Coordinator the Programme/Administrative Associate will identify and helps resolve bottlenecks, clarify and interpret procedures, and escalate complex programme and administrative issues as needed.
  • Support for the implementation, management and monitoring of the Project’s portfolio;
  • General operational and administrative support to the project;
  • Management of the project documentation portfolios.
  • Support to the financial management of the Project B+HR Global, including:
  • Monitoring projects in ATLAS, including tracking, monitoring and reporting on the use of project resources;
  • Preparing and backstopping procurement processes, including creating requisitions; raising receipts; managing submissions and requests to CPU and ExpRes Roster deployments;
  • Ensures the compliance of arrangements for project approval, implementation, general operations, and closure of projects with UNDP policies and regulations;
  • Reviews, verifies and reconciles financial data, in collaboration with the Programme Management Associate, to ensure accuracy and compliance with UNDP financial and administrative rules and regulations;
  • Identifies and escalates project related issues, proposing and contributing to the development of solutions.
  • Perform general operational and administrative processes for the B+HR Global Team, including supporting knowledge sharing initiatives and events, and managing relevant travel portfolios:
  • Manages travel portfolios including: processing official Mission Travel Requests, ensuring preparation of the necessary documents in ATLAS, collaborating with Central Travel Desk/BMS and other units, as needed;
  • Monitors all travel-related payments and visas/UNLP requests for the B+HR Global staff and consultants;
  • Provides administrative and logistical support for events organized by the B+HR Global coordination team;
  • Serves as a liaison for interactions with CB Operations and SSM unit on programme and operational support, as required;
  • Supports knowledge product development on processes such as procuring translation, design, editing, etc.
  • Support to managing the B+HR Global documentation systems and archives:
  • Support efforts needed to compile information and documentation for project and programme audits, including follow-up/support to the implementation of audit recommendations;
  • Following the established records-keeping systems - including through Microsoft Teams - and procedures for the B+HR Global coordination teams, including maintaining filing systems and archives, and supports updating project and programme related documentation;
  • Ensures proper digital filing of all B+HR Global documents that must be retained in support of UNDP corporate as well as interagency policies and procedures.
Competencies

Core Functions

Achieve Results:
  • Plans and monitors own work, pays attention to details, delivers quality work by deadline;
Think Innovatively
  • Open to creative ideas/known risks, is pragmatic problem solver, makes improvements;
Learn Continuously
  • Open minded and curious, shares knowledge, learns from mistakes, asks for feedback;
Adapt With Agility
  • Adapts to change, constructively handles ambiguity/uncertainty, is flexible;
Act With Determination
  • Shows drive and motivation, able to deliver calmly in face of adversity, confident;
Engage And Partner
  • Demonstrates compassion/understanding towards others, forms positive relationships;
Enable Diversity And Inclusion
  • Appreciate/respect differences, aware of unconscious bias, confront discrimination.
Administration And Operations

Cross-Functional & Technical competencies:
  • Travel policy and procedures: Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel-related matters;
  • UN travel documents: Knowledge of regulatory frameworks and processes related to UN travel documents; ability to facilitate the insurance of UN travel documents for UNDP and UN agencies; processing of visas and ensure oversight and endorsement.
  • Documents and records management: Overall document (hard or electronic) management; registry and retention policy including storing and archiving.
Finance
  • Events management (including retreats, trainings and meetings): Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Business Management
  • Customer Satisfaction/Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.
  • Operations Management: Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms.
Procurement
  • Procurement Management: The ability to acquire goods, services or works from an outside external source.
Education

Required Skills and Experience
  • Secondary education is required or University Degree in Business or Public Administration, Economics, Political or Social Sciences will be given due consideration.
Experience
  • Minimum 6 years (Secondary) or 3 years (University Degree) of progressively responsible administrative or programme experience is required at the national and/or international level;
  • At least 2 years working with UN or national/international NGO is preferred;
  • Experience in the use of computers applications and software packages (MS Word, Excel, etc) as well as web-based management systems;
  • Experience in providing high quality, responsive client service;
  • Experience in using ERP systems is desirable;
  • Successfully passed the United Nations Global General Service Test (GGST), waived if completed with a Bachelor’s degree or higher.
Language Requirements
  • Fluency in English both written and spoken;
  • Knowledge of another UN language would be a strong asset.
Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant Information About UNDP Rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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最后期限: 05-05-2024

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