Administration and Finance Manager

Job content

We are in search of a new Administration and Finance Manager for our client’s company, which is a highly successful start-up in the digital assets/IT sector.

RESPONSIBILITIES

Financial Management

• Establishes effective accounting and bookkeeping systems and procedures and oversees accounting services.

• Establishes and implements internal controls, and administrative systems, policies and procedures to ensure that the company’s day-to-day operational activities are efficient and effective, and are in-line with approved strategic initiatives and budgetary allocations

• Manage accounts payable, accounts receivable, purchasing, and receipting, payment of invoices, payroll and bills.

• Maintain parallel records of income and expenditure in financial database.

• Ensures adequate cash flow for the company’s requirements

• Prepares and presents quarterly and yearly financial budgets and cash flow forecasts, and works with Co-Directors to actively monitor and understand budget variances.

• Prepare budgets and reports on expenditure by set deadlines.

• Ensures and reviews monthly financial statements from the accountant and prepare narrative reports for the review of the board of directors and Co-Directors.

• Manages bank accounts and monitors reconciliations, transactions including wire transfers, credit cards, etc., and keeping track of signing authorities.

• Prepares documents and schedules for annual audit, and liaises with auditors.

• Manages liquidity, investments, and foreign exchange per established policies and procedures.

Governance Support

• Works with the Co-Directors to proactively mitigate financial and legal risks to the company and its board members.

• Ensures that activities and policies meet board policies and directions, as well as legislative requirements in Switzerland and in the countries in which company and its associated companies operate.

• Recommends policies and procedures in areas encompassing finance and accounting, privacy, IT, compensation for the consideration of the Co-Directors and board of directors.

• Coordinate organization of board and advisory committee meetings, including preparation and dissemination of background documents, hotel arrangements, etc.

• Ensures reporting obligations to relevant bodies are completed in a timely and accurate fashion.

Administration

• Maintains personnel files, insurances, and other important documents updated.

• Maintain basic administrative systems, including information resources, general filing, electronic filing, personnel records, contracts and leases, subscriptions, insurance, etc.

• Ensures the effective development and administration of IT systems, such as databases, email, cloud filing, back-up and online communication tools including websites, and other web/video/audio conferencing systems

• Manage incoming telephone and mail communications.

QUALIFICATIONS

Experience

• Minimum 3-5 years prior experience in a senior management finance position

• Minimum 3-5 years experience in financial management, in particular in the development, monitoring and reporting on the financial status of the organization and programs

Academic Qualifications:

• University degree in business, accounting, finance or related field

Expertise & Skills:

• Knowledge of and experience in applying accounting procedures and protocols in budget administration and financial forecasting, analysis and reporting.

• Excellent organizational skills, and demonstrated ability to create and implement new systems that keep the company running smoothly, while also accounting for differing work styles and remote locations of staff.

• Excellent written and oral communication, presentation and negotiation skills.

• Demonstrated capacity to think strategically with expertise in complex problem solving, decision making and critical thinking skills.

• Proficiency with computerized financial systems, such as accounting programs, databases, payment processing, excel spreadsheets, payroll services.

• Experience in preparing for and coordinating financial audits.

• Ability to work remotely, with little supervision and able to meet deadlines comfortably.

• Fluency in English is a must, any other language a plus

• Flexibility, adaptability and willingness to take on a wide range of tasks.

• Ability to handle confidential matters.

• Enthusiasm for working with young organizations/start-ups

• Strong interest in and sound knowledge and experience in digital assets and blockchain