Administrative Assistant

Job content

Join a team that is changing millions of lives.

Transforming smiles, changing lives

At Align Technology, we believe a great smile can transform a person’s life, so we create technology that gives people the confidence to take on whatever’s next. We revolutionized the orthodontic industry with the introduction of the Invisalign system, and we have never lost sight of that spirit of innovation. Our diverse and collaborative teams are constantly pushing the boundaries of what’s possible.

Ready to join us?

About This Opportunity

Your primary mission as a Management Assistant is to provide high level administrative support to the EMEA Leadership team under minimal supervision of the Manager, Executive Support.

We are looking for the next generation of Executive support. Which focuses on how we can work smarter and more efficient / effective. Someone that is driven to solve problems, looking to move forward as a team and as an individual. Are you looking for a job where you get the opportunity to work with different internal stakeholders? Work with the EMEA Leadership Team [ELT], get a sneak peek & insights in different work areas/fields. Are you someone that wants to make the difference and support to get the best out of yourself as well as the team?

The traditional administrative tasks are the basis for success. Outside of that we are looking for a person that likes to give a stellar support with a vision and voice to our team.

You will be the one to organize and maintain the executive’s schedule where needed and assist them by performing a variety of administrative tasks but also proactively work on communication, process, tool usage, drive digitalization as well as organize company/functional events.

To be successful in this role, you should be well-organized and have good time-management skills, a technical affinity and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive (ELT) members.

In this role, you will…

• Provide proactive support to the EMEA Leadership Team members (ELT) with day-to-day schedule management, travel and visa arrangements and information requests by utilizing available tools
• Manage where needed executive’s calendars and set up meetings, including drafting meeting agendas, taking minutes and follow up actions
• Manage information flow in a timely and accurate manner
• Manage administrative activities related to processing of purchase requisition, travel expenses, contract management or employee reimbursements
• Act as the point of contact among executives, employees, clients and other external partners
• Closely collaborate with cross functional and cross regional departments including but - not limited to - Corporate Communications, HR, Office Mgmt, Procurement
• Work closely with the team and ELT members to maintain or build excising or new SharePoint sides as well as other internal work or communication tools.
• Support and/or Co-Create Engagement strategies eg Lunch & Learn sessions, Get Together events, New Hire welcome activities, video & communication whether in person or virtually.
• Conduct research and prepare presentations or reports as assigned
• Create & Format information for internal and external communication – videos, memos, emails, presentations, reports
• Support the organization of internal and external meetings and events eg Town Halls, department all hands, meet the Leadership
• Support company newsletters, prizes, charity events, and celebrations
  

In this role, you’ll need …

• 2-4 years administrative experience in a fast-paced environment
• Critical thinking skills
• Discretion and confidentiality
• Technology skills: ability to learn new digital tools quickly
• A pre would be video editing skills
• A team player who is proactive, flexible, results-oriented, and comfortable in a rapidly changing environment.
• Excellent communication skills both written and oral (in English, another European language is a plus)
• Excellent interpersonal communication
• Strong writing skills
• High level of time-management skills
• Ability to juggle multiple projects at a time, plan and prioritize
• Ability to work independently and under the pressure of deadlines
• Excellent (MS) Office knowledge (Outlook, Power Point, Word, Office 356, Excel, Stream, Teams, Zoom, SAP, Aravo)
  

Sound like a good fit?

Great! Click the "Apply" link to let us know you are interested. Not the right fit? Don’t worry, Align is quickly growing so we are creating more opportunities to expand our Align family. Please consider joining our Talent Network to receive notifications about future jobs or sharing this opportunity with others in your network.

About Align

Align Technology is a publicly traded medical device company that is transforming smiles and changing lives. Our global team of talented employees develop innovative technology, tools and treatment options to help dental professionals worldwide achieve the clinical results they expect. Our digital ecosystem combines the power of technology to create beautiful smiles through the integration of AI and machine learning, digital imaging and visualization, biomechanics and material science to develop the Invisalign system, the most advanced clear aligner system in the world; iTero Intraoral Scanners and OrthoCAD digital services. Did you know? Align is the world’s largest manufacturer of custom 3D-printed materials.

By joining Align, you will be part of a global, fast-growing company in one of the most dynamic industries. Great people, innovative technologies, and meaningful work – these are just some of the things employees say make Align Technology a great place to work.

We respect your privacy. Please review our Applicant Privacy Policies for additional information.

Global Diversity Statement

At Align, we believe in the power of a smile, and we know that every smile is as unique as our employees. As we grow, we will continue building a workforce of diverse cultural backgrounds and life experiences and fostering a culture of open-mindedness and compassion for all our employees. We live our company values by promoting healthy people and healthy communities. All with the intent of changing millions of lives, one unique smile at a time.

Equal Opportunity Statement

It is our policy to provide equal employment opportunity in all of our employment practices without regard to race, color, religion, sex, national origin, ancestry, marital status, protected veteran status, age, individuals with disabilities, sexual orientation or gender identity or expression or any other legally protected category. Applicants for positions with Align must be legally authorized to work in the country which they are applying for and verification of employment eligibility will be required as a condition of hire.

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