Administrative Assistant

☞ Nestle

View: 113

Update day: 25-03-2024

Location: Lausanne Vaud VD

Category: Administrative / Clerical / Assistant

Industry:

Job type: 100%, Temps de travail : 90-100%

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Job content

Position Snapshot

Location: Nestlé Research, Lausanne, Switzerland
Company: Société des Produits Nestlé S.A.
Act. Rate: 80-100%
Type of contract: Permanent contract
Start date: July 1st, 2023

The recruitment will be entirely driven by the fit between the individual competencies and the requirements of the job. Each candidate whose skills match best the requirements of the role will be considered.

What we offer at Nestlé

Flexible work policies in terms of core hours and working from home. Please talk to us during the recruitment process about what flexibility could look like for you!
Genuine opportunities for career and personal development
Modern “smart office” locations providing agile & collaborative workspaces
Dynamic international working environment
Attractive additional benefits

Position Summary

Nestlé Research is based in Lausanne, Switzerland, employs approximately 1000 people and is comprised of five Nestlé Institutes: Material Sciences, Health Sciences, Food Safety & Analytical Sciences, Packaging Sciences and Agricultural Sciences. Please have a tour of our facilities using this link or read more about Nestlé Research at our website. Please follow us on Nestlé R&D on LinkedIn.

As an Administrative Assistant, you will provide high quality proactive support to the Head of Institute of Packaging Sciences and his team. You will manage the administrative tasks and prioritize commitments to ensure high-quality and timely support to the business in a fast-paced multicultural environment.

We offer a dynamic, inclusive, and international working environment with many opportunities across different companies, functions, and regions. Don’t miss the opportunity to join us and work with different teams in an agile and diverse context.

A Day in the Life of an Administrative Assistant

  • Provide proactive and timely support to the unit head, department managers and team members with day-to-day administrative tasks (calendar management, agendas coordination, meetings and visitor arrangements, communications, presentations, documents validation, lists and organization charts updates etc.)
  • Manage general administration activities with efficiency: anticipate, prioritize and prepare information as required to ensure timely follow-up
  • End-to-end organization and coordination of workshops, meetings and events
  • Organize travel arrangements and logistics and process travel expenses
  • Maintain content of digital platforms and contribute to innovative solutions
  • Act as point of contact for the deployment of new Nestlé solutions (IT/office tools, processes and policies)
  • Coordinate the on-boarding activities of the new team members

What will make you successful

  • At least 3-4 years successful administrative assistant working experience supporting leaders and teams
  • Excellent communication and organization skills
  • Flexible & agile with ability to engage with stakeholders at all levels internally and externally
  • Highly adaptable with proven service orientation and good listening skills
  • Discreet & trustworthy with ability to work in a multicultural environment
  • Collaborative and resourceful with a positive mindset
  • Digitally savvy with very good knowledge of the MS tools and Concur
  • Fluency in English (spoken & written), French is a plus

At Nestlé, we want to help shape a better and healthier world, inspire people to live healthier lives and deliver impact at a scale and pace that makes a difference. We do this by fostering a diverse, friendly, supportive, and collaborative environment, that creates positive disruption, embraces innovation, and empowers people and teams to win.
We aim to hire friendly, respectful, inspiring people who care about the people’s lives that we touch every single day.
Be a force for good. Join Nestlé and visit us on www.nestle.com.

At Nestlé, we want to help shape a better and healthier world, inspire people to live healthier lives and deliver impact at a scale and pace that makes a difference. We do this by fostering a diverse, friendly, supportive, and collaborative environment, that creates positive disruption, embraces innovation, and empowers people and teams to win.
We aim to hire friendly, respectful, inspiring people who care about the people’s lives that we touch every single day.
Be a force for good. Join Nestlé and visit us on www.nestle.com.
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Deadline: 09-05-2024

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