Administrative Assistant / Office Manager

☞ Holcim Trading

Aussicht: 153

Update Tag: 26-03-2024

Ort: Zürich Zürich ZH

Kategorie: Verwaltung / Büro / Assistent

Industrie: Wholesale Import Export

Position: Entry level

Jobtyp: Full-time

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Jobinhalt

Location:ZURICH, CHRequisition ID: 1383WHO IS HOLCIM TRADING?Holcim Trading (HT) is the trading arm of Holcim Group, the world leader in the building materials industry. HT is specialized to meet the needs of customers and suppliers around the world through a unique product and service portfolio provided from offices in Zurich, Singapore and Miami.HT delivers solutions for the seaborne import and export needs of cementitious materials, gypsum, solid fuels and other dry bulk goods. Teams of dedicated specialists manage a diverse network of seaborne logistics, operating bulk carrier vessels and specialized cement carriers. HT is a leading international trader, meeting the needs of the cement/construction industry worldwide.Your Holcim ExperienceAt Holcim, there is endless opportunity for you to play your part. Whether you’re in a technical, managerial, or frontline role, you can shape a career that works for you. With us you’ll have the chance to embrace the passion we share for our planet. You’ll be encouraged to seek out diverse perspectives, share your ideas and build the skills and connections you need to perform at your best. Because it’s only when we work together in a culture where everyone thrives, that we can build the world we all want to live in.Join Our Amazing Team And Contribute As aAdministrative Assistant / Office ManagerMain Activities / ResponsibilitiesOffice Management & Travel Support:
  • take care of deliveries (couriers, mail etc.)
  • manage office supplies
  • managing office space, workplace
  • make sure Holcim travel policy is closely followed by travelers
  • manage applications for credit cards
  • inform and update employees about travel policy, H&S and Security topics. Coordination role for all 3 entities.
  • maintaining relationships with landlord (rent contract)
  • maintaining relationships with Service companies: (e.g. cleaning, printers, coffee machines, office appliances, etc.)
  • procurement of Catering, Office supplies, furniture
  • maintaining the access control system for the office
  • support in administrative and operational activities
  • travel management for Zurcih Office employees (through travel agency)
Reception
  • answer incoming telephone calls and receive visitors
  • bookings for guests & visitors: Hotels, Accommodation, Taxis & Meeting Rooms
  • front desk / hospitality
  • main contact person for office space (maintenance, repairs, renovation, cleaning, plant service, electrician)
  • reserves hotels and temporary housing
  • organize presents for leaving, anniversary, retirement etc.
Internal Communication
  • “being the ear on the ground”: In charge to convey relevant information (news, events, success stories) on a regular basis to Zurich
  • organize events that are linked to communications activities, for example employee photo shooting
  • organize staff meetings
  • company events and celebrations (H&S month, family day)
  • propose CSR/volunteering actions
  • in charge of posting and renewing business information on Boards: Group, Dashboard KPI, H&S
  • monitoring of costs
  • follow up on office budget
  • follow up on travel costs
  • expenses reports for CEO
  • maintain the travel expenses system (SAP Self-Service)
IS & IT And Telecom
  • administer telecom
  • administrate the collaboration tools
Health & Safety
  • animation of the office: awareness actions, communication campaigns, event organization
  • health policy: organize checkup for business travelers and newcomers / employees, optimize work conditions and ergonomics of workstations
  • organizing Sustainability campaigns
  • sharing safety instructions for newcomers
Event Management
  • organize Management Meetings within the set budget
  • put together Meeting/Seminar documentation
  • point of contact for Hotel, Catering etc.
  • manage the logistics for the events
Profile Required
  • Commercial degree
  • 5 + more years’ experience in similar position preferably in international environment
  • Excellent knowledge of Microsoft Office and Google tools
  • Travel know-how
  • Languages: German & English (fluent spoken and written), any other language is a plus
  • Open and resistant personality
  • Able to multitask
  • Very good organizational skills
  • Independence at work
Did we spark your interest? Build your future with us and apply.
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Frist: 10-05-2024

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