Executive Assistant to CEO Sandoz (80-100%*)

☞ Sandoz

View: 166

Update day: 25-04-2024

Location: Basel Basel-Stadt BS

Category: Administrative / Clerical / Assistant

Industry: Pharmaceutical Manufacturing

Position: Entry level

Job type: Full-time

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Job content

Job Description

1886! We have more than 130 years of experience in treating patients. A division of Novartis, Sandoz is a global leader in generic and biosimilar medicines, committed to driving access to medicine worldwide!

We’re looking for an independent, motivated and highly professional Executive Assistant, to provide high quality administrative support to the CEO of Sandoz. This position supports the CEO Sandoz and handles all office administration in a truly international and dynamic environment. The ideal candidate for this position is able to proactively as well as independently manage whole office organization with the right degree of prioritarization. We are looking for experienced administrative professionals like you, who can navigate the complexity of an international environment with ease and deal with senior executives and regular associates with strong professionalism and high efficiency. Join us and become an invaluable member of our excellent team, where you will have great opportunities for professional and personal growth!

Your Responsibilities:
  • Manages CEO agenda, tight deadlines and schedules, as well as emails / mail and takes action on behalf of the manager when appropriate and requested
  • Arranges, coordinates and follow-ups on high-level global meetings, teleconferences, video conferences etc. as well as external meetings with customers, coordinates business reviews/meetings including agenda and material/presentations
  • Participates in projects as congress organization and special events, trainings, international customer visits
  • Organizes a complex travel itinerary including visa applications and travel reimbursements,
  • Arranges all Finance related meetings (MBDs, LF1&2, target meetings etc) together with CFO assistant / Finance team
  • Handles data entry and data management on behalf of CEO
  • Leads administrative projects/initiatives
  • Mentors and supports other SEC assistants
Commitment to Diversity & Inclusion:

Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Minimum Requirements

What you’ll bring to the role:
  • A Bachelors degree or similar in the field of administration, equaled with at least 5 years of experience in similar role
  • High level of professionalism
  • Experience in cross cultural environment
  • Fluent English (both written and oral), knowledge of German is an advantage
  • Excellent communication skills
  • Enthusiastic, very well organised individual, with a very collabotative mindset
  • Quick learner, ability to work independantly
  • Ability to provide constructive feedback and valuable ideas
  • Some restrictions on flexible working options may apply and will be discussed during interview if applicable.
Join our Novartis Group Network:

If this role is not suitable to your experience or career goals but you wish to stay connected to learn more about Novartis and our career opportunities, join the Novartis Network here:

https://talentnetwork.novartis.com/network

Why Sandoz?

500 million patients were touched by Sandoz generic and biosimilar medicines in 2020 and while we’re proud of this, we know there is more we could do to continue to help pioneer access to medicines for people around the world.

How will we do this? We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working.

We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what’s possible, when we collaborate with courage to aggressively and ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying!

Imagine what you could do here at Sandoz!

Division

SANDOZ

Business Unit

Global Management SZ

Country

Switzerland

Work Location

Basel

Company/Legal Entity

Sandoz AG

Functional Area

Facilities & Administration

Job Type

Full Time

Employment Type

Regular

Shift Work

No

Early Talent

No

#SANDOZ
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Deadline: 09-06-2024

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