Executive Assistant to the CEO and Head of Territory for BNP Paribas Group in Switzerland

Executive Assistant to the CEO and Head of Territory for BNP Paribas Group in Switzerland

This position will be based in Geneva or Zurich

Description of the assignment

Executive Assistant to the CEO and Head of Territory for BNP Paribas Group in Switzerland

• to provide secretarial support, including handling incoming/outgoing calls, managing calendars, draft letter correspondences and preparing presentations.
• to arrange for travel booking, prepare expense claims in accordance with Company Policy, ensure that expenses are pro-actively managed
• to organize meetings with the Regional team, countries, and any other third parties

Your work day

Executive Assistant to the CEO and Head of Territory for BNP Paribas Group in Switzerland

• to provide secretarial support, including handling incoming/outgoing calls, managing calendars, draft letter correspondences and preparing presentations.
• to arrange for travel booking, prepare expense claims in accordance with Company Policy
• to organize meetings with the Regional team, countries, and any other third parties
• Others
  • to provide general administrative support to the team, including monitoring office supplies, equipment maintenance & etc.
  • to create and maintain a proper document filing and archiving system
  • to organize the CIB Executive Committee meetings, circulate and compile the agenda and materials, to book the meeting rooms and order refreshments/food as required.
  • to assist in organizing Senior Management visits from Head Office
  • to support the company events, if required
  • to assist in ad-hoc projects/tasks as assigned

Your profile

• Proficiency in English and a very good level of German and French, both orally and in writing. Swiss German is a plus
• 10 years + Executive Assistant experience within financial services. Exposure to a heavily matrixed style of company would be highly advantageous.
• Recent and demonstrable experience of supporting a senior executive at board level with at least 5 years working at C Suite level
• Good knowledge of Microsoft office package (Word, Excel, PowerPoint and Outlook)
• Positive attitude, with a willingness to provide the highest level of internal and external client service as well as discretion and personal sensitivity in all aspects of the role
• Demonstrate a willingness to own/solve problems as they arise, but also have the ability to identify issues for referral
• Ability to work efficiently, multi-task and meet tight deadlines. Extensive diary management with prioritisation of conflicting meetings and last minute changes. This will be at least 75% of the role so the ability to multi task and juggle multiple requests is essential.

Your skills

Behavioural competencies

• Adaptability
• Ability to collaborate/ teamwork
• Organizational skills
• Active listening
• Communication skills - oral & written
• Client focus
• Creativity & Innovation / Problem solving
• Resilience

Transversal competencies

• Ability to develop and adapt a process
• Ability to develop and leverage networks
• Analytical Ability

Business competencies

• Investment & Wholesale Banking
• Good knowledge of Microsoft office package (Word, Excel, PowerPoint and Outlook)

Why join us?

BNP Paribas in Switzerland is a bank of reference active in Geneva, Zurich and Lugano. It is a major European partner for companies, as well as institutional and private clients. Joining BNP Paribas will give you the opportunity to take part in an authentic company project, in which innovation and career management act as driving forces to help talents emerge, express themselves fully and open up to career opportunities on an international level, by integrating a group that stands as a leader within the Eurozone. Please visit us at BNP Paribas Suisse.

In a changing world, diversity, equity and inclusion are key values for the well-being and the good performance of teams. At BNP Paribas, we wish to welcome and retain all talents, without any distinction: together we will build the finance of tomorrow, innovative, responsible and sustainable.

Finally, we insist on the particular importance of having our employees act daily in a spirit of ethical and professional responsibility.

NB: all terminologies apply in both the feminine and the masculine.

#JoinUs!

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