Executive Associate, Cell Therapy Development

At Bristol Myers Squibb, we are inspired by a single vision – transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.

Overview

The Executive Associate position provides administrative support to the Sr. Vice President and Head of Cell Therapy Development. Performs diverse administrative and project focused duties, which by nature of the position may involve high-level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced, global working environment.

Key Responsibilities and Major Duties

• Perform highly diverse and complex administrative functions including, but not limited to, proactive calendar management, domestic and international travel arrangements, compiling presentations, meeting management, and preparing expense reports.
• Anticipates needs of manager and/or team and takes appropriate steps to produce desired outcome with minimal assistance from supervisor with accuracy and efficiency to meet all deadlines.
• Interface in a professional manner with senior executives and matrix team members, handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations.
• Anticipate key issues and implement action plans based on changing priorities and commitments.
• Prioritizes activities and proactively takes action based on an understanding of departmental objectives and business needs.
• Maintain and organize office operations and procedures such as filing system, expense reports as appropriate, purchase orders, office supply orders, and other administration services.
• Adhere to T&E policies, including booking international and domestic travel, monthly reconciliation of business expenses for executive and staff.
• Prioritize and complete support requests in a timely manner (i.e., issues with IT, systems, facilities, etc.)
• Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.

Qualifications:

• Minimum high School degree required, some college or degree desirable.
• 7 years administrative or comparable experience, prior BMS and Executive Associate experience preferred.
• Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint). Knowledge of BMS Systems, Policies, and Processes
• Experience with Concur Travel and T&E, Buy@BMS/Ariba/SAP, Sharepoint, eSetup, eTime, Workday, and Room Scheduler.
• Prior and/or recent assignment within BMS preferred.
• Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners across organizational levels, functions, and supports business needs across different time-zones and during periods of heavy workload.
• Ability to multi-task and adapt quickly to competing priorities while remaining focused.
• Successful candidate must be able to learn new tools and systems in an ever-evolving environment
• Exhibits a positive work attitude, high productivity, and a collaborative approach with other employees across a matrix and international environment.
• The expectation of all administrative assistants within the Cell Therapy Development team is that of true collaboration and partnership to ensure business needs/goals are met. Also required to provide guidance and back-up support as needed to team members.

Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.