Executive / Team assistant, HR Performance & Reward

☞ UBS

View: 146

Update day: 24-04-2024

Location: Zürich Zürich ZH

Category: Human Resources

Industry: Banking Financial Services Investment Banking

Job type: Full-time

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Job content

Job Reference #263551BRJob TypeFull TimeYour roleAre you detail-oriented multitasker? Do you know how to make sure things run smoothly?We’re looking for an Executive / Team assistant to support our HR Performance and Reward function to:



  • manage calendars including meetings, conference calls, vacations, travel across multiple time zones and the globe
  • assist with prioritization and communications across the team and with other areas
  • arrange travel bookings, various internal and external meetings, and conferences including coordinating locations, attendees, materials and communications
  • manage office administration and logistics including handling mail, supplies and materials
  • assist in the preparation of high-quality presentations, reports and other documents
  • liaising with other assistants from multiple teams across the firm ensuring planning for deliverables
  • organize and maintain sensitive and confidential information
  • take care of finance management, including processing of invoices and expenses
  • take on ad-hoc projects and tasks, being flexible and willing to go the extra mile at all times
Your teamYou’ll be working in the HR Performance and Reward team in Zürich supporting our Global Head of HR Performance and Reward. As an Executive / Team assistant, you’ll play an important role in making things run smoothly for the wider P&R team. We are all part of a global team with high professional standards.Diversity helps us grow, together. That’s why we are committed to fostering and advancing diversity, equity, and inclusion. It strengthens our business and brings value to our clients.Your expertise



  • successful administrative experience in a demanding, dynamic, and fast-paced global environment
  • experience working on sensitive matters, with the highest levels of integrity and discretion
  • great at prioritizing, deliver within tight deadlines, and perform under pressure
  • flexible, adaptable, can-do attitude
  • keen attention to detail, organized and able to seamlessly multitask
  • comfortable and experienced in interacting with colleagues at all levels
  • proven written and verbal communication skills with fluency in English and preferably German
  • proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams, Skype)
About UsUBS is the world’s largest and only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.With more than 70,000 employees, we have a presence in all major financial centers in more than 50 countries. Do you want to be one of us?Join usAt UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it’s our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?Disclaimer / Policy StatementsUBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
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Deadline: 08-06-2024

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