Financial Administrative Assistant (FAP-ACC-AR-2023-81-LD)

Introduction

Are you a service-minded person with diplomatic skills who likes to deal with a variety of tasks? Do you enjoy working in an international atmosphere? We are looking for a positive, motivated and flexible person with good attention to detail to join our Accounts Receivable section.

As a member of the Accounts Receivable section, you will be part of a small, versatile team responsible for invoicing, recording and collecting payment on invoices sent to institutes, funding partners and other external CERN clients. The section is also responsible for the third-party accounts service providing financial services and support for visiting researchers and Experiments.

Functions

As Accounts Receivable accountant, you will:

• Investigate and resolve customer queries from global stakeholders.
• Provide advice and assistance to international visiting scientists on administrative rules and procedures applicable at CERN.
• Be responsible for CERN’s receivable collection actions.
• Manage CERN’s client registers.
• Develop and document business processes and accounting policies to strengthen internal controls.
• Prepare financial analysis, controls, and risk assessments.
• Provide a service oriented approach to persons with varied cultural backgrounds and positions ranging from students to Directors of Research Institutes and officials from Funding Ministries.
• In the spirit of flexibility within the team, ensure back up of colleagues.

Higher administrative diploma or equivalent relevant experience in the field of Accounting, Finance, Business Administration or a related field.

Experience:

• Demonstrated experience with customer relations in an international environment.
• Demonstrated experience in working in a financial service, preferably in the field of Accounts Receivable.
• Demonstrated experience with financial analysis and reporting.

Technical competencies:

• Financial reporting and analysis.
• Customer service.
• Accounting control and analysis: in particular Receivables accounting.
• Use of accounting tools.
• Knowledge of administrative rules and procedures.

Behavioural competencies:

• Achieving results: delivering high quality work on time and fulfilling expectations. Having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind. Being rigorous and producing quality results at first attempt.
• Demonstrating accountability: working conscientiously and reliably; delivering on promises. Treating others fairly and equally. Standing up for own opinion and actions with well substantiated arguments.
• Working in teams: building and maintaining constructive and effective work relationships. Working well in groups and readily fitting into a team; participating fully and taking an active role in team activities.
• Communicating effectively: demonstrating a pro-active approach to resolving differences; addressing issues of conflict constructively. Ensuring that information, procedures and decisions are appropriately documented. Checking to ensure that the message has been well understood.
• Demonstrating flexibility: readily absorbing new techniques and working practices; proposing new or improved ways of working. Adapting quickly and resourcefully to shifting priorities and requirements.

Language skills:

English spoken and written, with the ability to create reports and make presentations. The ability to understand and speak French or an undertaking to acquire it.

Eligibility and closing date:

Diversity has been an integral part of CERN’s mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible, and applications should normally reach us no later than midnight CEST 16th July 2023.

Employment Conditions

Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.

Job grade: 3-4

Job reference: FAP-ACC-AR-2023-81-LD

Benchmark Job Title: Process/Services Assistant